Events & Travel Logistics Coordinator

Helderberg Personnel; Wes-Kaap; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Helderberg Personnel is seeking a proactive administrator with event coordination experience to manage logistics for trade shows, exhibitions and hosted functions in South Africa. The role requires coordinating with multiple teams, handling travel bookings, vendor relations and financial administration.

You will support cross-functional teams on visa applications, budgeting and deadlines, while ensuring professional communications with suppliers and partners.

Qualifications

• Tertiary qualification in Business Administration, Events Management, Tourism, Project Management, or related field.
• 2–4 years of relevant experience in administrative, event coordination or project management roles.
• South African citizenship or valid work permit.

Responsibilities

• Event Logistics & Coordination: Oversee logistical planning and execution for trade show events, exhibitions, and hosted functions.
• Cross-Functional Collaboration: Work with Marketing & Branding, Sales, Engineering and Business Development on visa applications and international travel preparations.
• Administrative & Financial Support: Maintain travel and events expenses spreadsheet; track local and international invoices, quotes, and purchase orders; liaise with finance on wire transfers and reimbursements.
• On-Site Event Support: Coordinate setup, catering, décor and staffing for in-house events; serve as point-of-contact during events to troubleshoot and ensure smooth execution.

Education

Tertiary qualification in Business Administration / Events Management / Tourism / Project Management / related field

Event coordination

Office administration

Project management

Job description

Helderberg Personnel is seeking a proactive administrator with event coordination experience to manage logistics for trade shows, exhibitions and hosted functions in South Africa. The role requires coordinating with multiple teams, handling travel bookings, vendor relations and financial administration.

You will support cross-functional teams on visa applications, budgeting and deadlines, while ensuring professional communications with suppliers and partners.