Event Planning Assistant - Catering Services

Placements24; Bloemfontein; On-site; ZAR 33,000 - 45,000; Full time

Benefits offered by this job

Stipend provided

Mentorship from experienced event pros

Networking opportunities

Diverse events exposure

Job summary

Placements24 in Welkom, Free State, is offering an Event Planning Assistant internship to support a busy events team. You will assist with client communication, event setup, vendor coordination, and on-site support to contribute to diverse events.

This hands-on role provides learning opportunities in hospitality, with mentorship from experienced event professionals and exposure to budgeting, vendor relations, and venue coordination.

Qualifications

• Currently pursuing or recently completed a degree or diploma in Hospitality Management, Event Management, Marketing, or a related field.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and in a team.
• Flexible hours including some evenings and weekends for events.

Responsibilities

• Assist event planners with administrative tasks such as scheduling, correspondence, and filing.
• Communicate with clients to confirm event details, dietary requirements, and special requests.
• Coordinate with vendors, suppliers, and venue staff for smooth event execution.
• Assist with setup and breakdown of event spaces, including decor and equipment.
• Provide on-site support during events to ensure client satisfaction.

Skills

Organizational skills

Written & verbal communication

Teamwork

multitasking

Customer service

Education

Hospitality Management / Event Management / Marketing degree or diploma

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

About the Role

Our client, a renowned catering service in Welkom, Free State , is looking for an enthusiastic and organized Event Planning Assistant to support their busy events team. This internship offers an excellent opportunity for an aspiring event professional to gain hands‑on experience in a dynamic hospitality environment. You will assist with various tasks, including client communication, event setup, vendor coordination, and on‑site support, contributing directly to the success of diverse events. If you are eager to learn, possess excellent interpersonal skills, and are passionate about the catering and events industry, this role in Welkom is perfect for launching your career in the Free State .

Key Responsibilities

• Assist event planners with administrative tasks, including scheduling, correspondence, and filing.
• Communicate with clients to confirm event details, dietary requirements, and special requests.
• Help coordinate with vendors, suppliers, and venue staff to ensure smooth event execution.
• Assist with the setup and breakdown of event spaces, including decor and equipment.
• Provide on‑site support during events, ensuring client satisfaction and addressing any immediate needs.
• Manage event materials, such as menus, place cards, and guest lists.
• Conduct research for new venues, suppliers, and event trends.
• Help track event budgets and process invoices.
• Maintain a clean and organized workspace and event areas.
• Participate in team meetings and contribute ideas for event improvement.

Requirements

• Currently pursuing or recently completed a degree or diploma in Hospitality Management, Event Management, Marketing, or a related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work effectively both independently and as part of a team.
• Enthusiastic, proactive, and eager to learn about the catering and events industry.
• Must be available for flexible working hours, including some evenings and weekends, as required for events in Welkom .
• A positive attitude and strong customer service orientation.
• Ability to multitask and manage priorities in a fast‑paced environment.
• Must be located in or able to commute to Welkom, Free State .

Benefits

• This internship offers a valuable learning experience with a stipend provided.
• Interns will gain practical skills and insights into the events and catering industry in the Free State .
• Opportunities for networking and potential future employment exist for outstanding performers.
• You will receive mentorship from experienced event professionals in Welkom .
• The role provides exposure to a variety of events, enhancing your professional portfolio and skill set.