Event Coordinator - Performing Arts

Placements24; Gauteng; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Placements24 is seeking an organized Event Coordinator to manage a range of performing arts events in Tembisa, Gauteng. You will handle budgeting, planning, and on-site coordination with artists, venues, and stakeholders to deliver memorable community experiences.

Responsibilities include contract management, rider coordination, attendee experience, and post-event analysis, with a focus on seamless operations and customer service. A hands-on, proactive professional will thrive in this role.

Qualifications

• Proven experience as an Event Coordinator or in a similar role within Arts & Entertainment.
• Strong organizational, project management, and multitasking skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Experience with event budgeting and financial management.
• Proficiency in event management software and Microsoft Office Suite.
• A proactive approach and the ability to troubleshoot under pressure.

Responsibilities

• Plan, budget, and coordinate all logistical aspects of performing arts events.
• Liaise with artists and venues to manage contracts, riders, and technical requirements.
• Oversee event setup, execution, and breakdown on the day of the event.
• Manage attendee registration, ticketing, and on-site experience.
• Develop and implement marketing/promotional strategies with the marketing team.
• Conduct post-event evaluations and prepare detailed reports on success and improvements.

Skills

Organizational skills

Project management

Multitasking

Communication skills

Budgeting

Negotiation

Customer service

Problem solving

Event management software

Microsoft Office

Tools

Microsoft Office

Event management software

CRM software

Job description

About the Role

Our client is seeking a highly organized and enthusiastic Event Coordinator to manage and execute a diverse range of performing arts events in Tembisa . You will be responsible for all logistical aspects, from initial planning and budgeting to on-site coordination and post-event analysis. This role offers a fantastic opportunity to immerse yourself in the vibrant local arts scene and contribute to memorable cultural experiences for the community. Working closely with artists, venues, and stakeholders, you will ensure seamless event delivery in this hands-on, Gauteng -based position.

Key Responsibilities

• Plan, budget, and coordinate all logistical aspects of performing arts events, including scheduling, venue selection, and vendor management.
• Liaise with artists, performers, and their representatives to manage contracts, riders, and technical requirements.
• Oversee event setup, execution, and breakdown, ensuring smooth operations on the day of the event.
• Manage attendee registration, ticketing, and on-site experience, ensuring excellent customer service.
• Develop and implement marketing and promotional strategies in collaboration with the marketing team.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports on event success and areas for improvement.

Requirements

• Proven experience as an Event Coordinator or in a similar role, preferably within the Arts & Entertainment sector.
• Strong organizational, project management, and multitasking skills, with the ability to manage multiple events simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Experience with event budgeting and financial management.
• Proficiency in event management software and Microsoft Office Suite.
• A proactive approach and the ability to troubleshoot and resolve issues calmly under pressure.

Benefits

• Competitive salary package.
• Opportunity to work on exciting and diverse performing arts events .
• Gain valuable experience in event management within a growing organization.
• Be part of a passionate team dedicated to enriching the cultural landscape of Tembisa .
• Continuous learning and professional development opportunities.