Event Coordinator - Arts & Entertainment

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Health & wellness benefits

Bonuses possible

Industry exposure

Job summary

Placements24 is seeking an organized and enthusiastic Event Coordinator to manage and execute events in Mossel Bay within the Arts & Entertainment sector. The role blends office planning with on-site event management, offering exposure to a creative industry and opportunities to deliver memorable experiences.

Responsibilities include budgeting, coordinating with vendors and artists, developing timelines, and collaborating with marketing to promote events, all while maintaining high attendee

Qualifications

• Proven experience as an Event Coordinator or similar role, preferably in arts & entertainment.
• Excellent organizational, project management, and multitasking abilities.
• Strong negotiation and vendor management skills.
• Proficiency with event management software and Microsoft Office suite.

Responsibilities

• Plan, organize, and execute diverse events, including festivals, exhibitions, product launches, and corporate gatherings within the Arts & Entertainment domain.
• Manage event budgets, ensuring cost-effectiveness and accurate financial tracking.
• Coordinate with vendors, suppliers, artists, and performers to secure services and manage logistics.
• Develop event timelines, floor plans, and staffing schedules.
• Oversee on-site event setup, operations, and breakdown, ensuring smooth execution and attendee satisfaction.
• Liaise with marketing teams to develop and implement promotional strategies for events.

Skills

Organizational skills

Project management

Vendor management

Communication skills

Multitasking

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client is seeking an organized and enthusiastic Event Coordinator to manage and execute a variety of events within the Arts & Entertainment sector in Mossel Bay . This role requires a proactive individual with exceptional organizational skills and a creative flair for event design. You will be responsible for overseeing all aspects of event planning, from conceptualization and budgeting to execution and post-event analysis. This hybrid role offers a dynamic blend of office-based planning and on-site event management, providing a fantastic opportunity to contribute to memorable experiences.

Key Responsibilities

• Plan, organize, and execute diverse events, including festivals, exhibitions, product launches, and corporate gatherings within the Arts & Entertainment domain.
• Manage event budgets, ensuring cost-effectiveness and accurate financial tracking.
• Coordinate with vendors, suppliers, artists, and performers to secure services and manage logistics.
• Develop event timelines, floor plans, and staffing schedules.
• Oversee on-site event setup, operations, and breakdown, ensuring smooth execution and attendee satisfaction.
• Liaise with marketing teams to develop and implement promotional strategies for events.

Requirements

• Proven experience as an Event Coordinator or in a similar event management role, with experience in Arts & Entertainment events highly desirable.
• Excellent organizational, project management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Excellent communication and interpersonal skills, with the ability to work effectively under pressure.

Benefits

• Competitive annual salary and potential for event-based bonuses.
• Hybrid work model offering flexibility between office and remote work.
• Opportunity to work on unique and impactful events in the Arts & Entertainment field.
• Health and wellness benefits.
• Exposure to a creative and dynamic industry in Mossel Bay .