Event Coordinator - Arts & Entertainment

Placements24; South Africa; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Diverse Arts & Entertainment projects

Networking opportunities

Supportive and collaborative team

Competitive compensation

Opportunity to contribute to high‑cal‑

Job summary

Placements24 is seeking an experienced Event Coordinator in Gauteng to plan, execute, and oversee diverse events from gallery openings to large performances. The role blends in-office collaboration with remote work and requires meticulous organization, strong vendor relations, and on-site logistics management.

You will manage budgets, timelines, attendee communications, and post-event reporting while ensuring compliance with health, safety, and licensing regulations.

Qualifications

• Degree or diploma in Event Management or related field.
• Proven experience in Arts & Entertainment events.
• Strong organizational and multitasking skills.
• Excellent communication and problem-solving abilities.
• Flexibility to work evenings and weekends as required by events.

Responsibilities

• Coordinate all aspects of event planning (venue, vendors, budget, timeline).
• Liaise with artists, performers, and stakeholders to confirm participation.
• Develop event schedules and manage on-site logistics.
• Oversee ticketing, registration, and attendee communications.
• Manage budgets and process invoices.
• Create promotional materials with marketing teams for outreach.
• Conduct post-event evaluations and prepare reports.
• Ensure compliance with health, safety, and licensing regulations.
• Troubleshoot issues during planning or execution.
• Maintain relationships with vendors, venues, and partners.

Skills

Organizational skills

Time management

Negotiation

Vendor management

Communication

Problem-solving

Education

Event Management / Hospitality / Marketing degree or diploma

Tools

Event management software

Job description

About the Role

Our client, a leading name in the Arts & Entertainment sector, is looking for a meticulous and enthusiastic Event Coordinator to join their team in Tembisa, Gauteng, ZA . This role offers a hybrid work arrangement, blending essential in-office collaboration with the flexibility of remote work. You will be responsible for the planning, execution, and oversight of various events, from intimate gallery openings to larger-scale performances and festivals. Your organizational prowess and creative flair will be key in delivering memorable experiences for attendees and ensuring the smooth operation of all event logistics. This position requires a proactive individual who thrives in a fast-paced environment and has a passion for bringing artistic visions to life.

Key Responsibilities

• Coordinate all aspects of event planning, including venue selection, vendor management, budget tracking, and timeline adherence.
• Liaise with artists, performers, and stakeholders to confirm participation and requirements.
• Develop event schedules and manage on-site logistics during events.
• Oversee ticketing, registration, and attendee communication processes.
• Manage event budgets, ensuring all expenditures are within allocated limits and processing invoices.
• Develop promotional materials and collaborate with marketing teams for event outreach.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports.
• Ensure compliance with all relevant health, safety, and licensing regulations.
• Troubleshoot and resolve any issues that arise during event planning or execution.
• Maintain strong relationships with vendors, venues, and other event partners.

Requirements

• Proven experience as an Event Coordinator or similar role within the Arts & Entertainment industry.
• Excellent organizational and time management skills with the ability to multitask.
• Strong negotiation and vendor management capabilities.
• Proficiency in event management software and standard office applications.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• A degree or diploma in Event Management, Hospitality, Marketing, or a related field is preferred.
• Flexibility to work evenings and weekends as required by event schedules.
• Demonstrated passion for the arts and a keen eye for detail.
• Ability to work effectively in both a remote and office setting based in Tembisa, Gauteng, ZA .

Benefits

• Competitive compensation package.
• Hybrid work model offering a balance of remote and in-office work.
• Opportunity to work on diverse and exciting Arts & Entertainment projects.
• Gain valuable experience in event production and management.
• Networking opportunities within the vibrant Arts & Entertainment community.
• Supportive and collaborative team environment.
• Contribution to high-profile events.