Enterprise Facilities & CAFM Coordinator

CBRE Excellerate; Johannesburg; On-site; ZAR 260,000 - 380,000; Full time

Job summary

CBRE Excellerate is seeking a capable Business Support Coordinator to provide administrative and operational coordination for the enterprise accounts team. You will manage work orders, procurement processes, reporting, and compliance to CBRE Excellerate standards.

Join a corporate facilities environment where accuracy, stakeholder management, and system administration of CAFM (CHASE) and SAP are valued as you support multiple accounts and ensure timely delivery of services.

Qualifications

• Grade 12 (Matric) or equivalent qualification.
• 5–8 years’ CAFM system administration experience.
• 1–3 years’ experience in facilities/office administration.
• Experience in a corporate or service-based facilities environment is advantageous.
• Legally eligible to work in South Africa.

Responsibilities

• Create and manage Chase work orders, assign work orders to multiple vendors and subcontractors.
• Ensure GRN and completion by the prescribed deadlines.
• Provide reports on open and closed work orders.
• Procurement of products on request from departments or as per site requirements.
• Administration of suppliers and vendors.
• Provide training on work orders and billing procedures to vendors, clients, and enterprise teams across accounts.
• Support client representative.
• Assist teams with new account transitions to ensure that all suppliers are onboarded, and POs issued.
• Assist in developing the PPM schedules on Chase and other CAFM platforms for the enterprise accounts.
• Assist with the creation of UAF forms for new starters and transition accounts.
• Train and support CAFM and SAP users across enterprise accounts.
• Provide back-up support to the Executive Assistant for company travel bookings, including flights, accommodation, and related arrangements, in accordance with company travel policies and approval processes.

Skills

Administrative skills

Attention to detail

MS Office proficiency

Verbal & written comms

Multitasking

Customer service

Procurement & WOs

Negotiation skills

Basic accounting & budgeting

Education

Matric/Grade 12

Tools

CHASE system

SAP

Job description

CBRE Excellerate is seeking a capable Business Support Coordinator to provide administrative and operational coordination for the enterprise accounts team. You will manage work orders, procurement processes, reporting, and compliance to CBRE Excellerate standards.

Join a corporate facilities environment where accuracy, stakeholder management, and system administration of CAFM (CHASE) and SAP are valued as you support multiple accounts and ensure timely delivery of services.