EM Administrator

Ncc Group; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

NCC Group in Cape Town is seeking an administrative support professional to provide structured support to the Environmental Management service line. You will handle filing, document templates, invoices and trackers, plus scheduling, travel logistics and workflow planning.

Responsibilities span contract documentation, RFQ/tender support, fleet records, and multiple administrative registers. A business administration qualification and strong MS Office skills are essential.

Qualifications

• Qualification in business administration or general administration.
• Demonstrated experience in an administrative, coordination, or business support role.
• Strong written and verbal communication skills.

Responsibilities

• Maintain accurate electronic and manual filing systems
• Prepare and manage internal documents, reports and templates
• Monitor invoices, assist with reconciliations and maintain related trackers
• Manage office supplies, stationery, equipment and administrative registers
• Coordinate meetings, preparation of agendas and minutes
• Arrange travel, accommodation and related logistics
• Support the planning and scheduling of internal workflows and deliverables
• Track meeting log action items and support workflow planning
• Maintain and update contract registers and associated documentation
• Provide administrative support for RFQ and tender processes, including submission documentation
• Monitor contract timelines, deliverables and documentation compliance requirements
• Maintain registers for contract, licence and administrative document expiry dates
• Maintain accurate service provider and supplier records
• Maintenance of vehicle documentation and compliance records
• Scheduling of services, inspections and maintenance activities
• Coordination of vehicle incidents and related documentation, excluding operational handling
• Maintain usage reports and prepare Tracker reports

Skills

Organisational skills

Planning & coordination

Communication skills

Document management

Education

Business administration/general administration qualification

Tools

Microsoft Office

Job description

To provide efficient, structured and professional administrative support to the Environmental Management service line

JOB OUTPUTS

Administrative Support

• Maintain accurate electronic and manual filing systems
• Prepare and manage internal documents, reports and templates
• Monitor invoices, assist with reconciliations and maintain related trackers
• Manage office supplies, stationery, equipment and administrative registers

Coordination and Scheduling

• Coordinate meetings, preparation of agendas and minutes
• Arrange travel, accommodation and related logistics
• Support the planning and scheduling of internal workflows and deliverables
• Track meeting log action items and support workflow planning

Contract and Documentation Administration

• Maintain and update contract registers and associated documentation
• Provide administrative support for RFQ and tender processes, including submission documentation
• Monitor contract timelines, deliverables and documentation compliance requirements
• Maintain registers for contract, licence and administrative document expiry dates
• Maintain accurate service provider and supplier records

Fleet Administration

• Maintenance of vehicle documentation and compliance records
• Scheduling of services, inspections and maintenance activities
• Coordination of vehicle incidents and related documentation, excluding operational handling
• Maintain usage reports and prepare Tracker reports

ESSENTIAL REQUIREMENTS

• Qualification in business administration or general administration
• Demonstrated experience in an administrative, coordination, or business support role
• High level of computer literacy, including proficiency in Microsoft Office applications
• Strong organisational, record-keeping and document management capabilities
• Experience in the use of administrative systems, tracking tools, and reporting processes
• Valid driver’s license

COMPETENCY REQUIREMENTS

• Excellent organisational, planning, and coordination skills
• High level of attention to detail and accuracy
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple administrative responsibilities simultaneously
• Proactive, professional, and solution-oriented approach
• Ability to perform effectively under pressure and meet deadlines