Director Support Specialist | Executive Admin & Travel Pro

Placements24; Pietermaritzburg; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Collaborative environment

Job summary

Placements24 is seeking an Executive Administrative Assistant to provide comprehensive support to a Director in Pietermaritzburg. The role focuses on coordinating calendars, handling correspondence, and managing complex travel arrangements with discretion and professionalism.

The successful candidate will be highly organized, proactive, with excellent English written and verbal communication, and the ability to liaise with internal teams and external partners to drive efficiency and strategic

Qualifications

• Proven experience as Executive Administrative Assistant or similar senior admin role.
• Excellent organizational and time management skills.
• Excellent written and verbal English communication.
• Proficiency in Microsoft Office and admin software.
• Discretion and handling confidential information.
• Ability to manage complex travel and events.

Responsibilities

• Manage and maintain the Director's complex calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, responding independently when appropriate or referring to the Director.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents to ensure accuracy and professionalism.
• Coordinate travel logistics, including flight bookings, accommodation, and ground transportation, ensuring all arrangements are efficient and cost-effective.
• Organize and manage events, conferences, and team meetings, including venue selection, catering, and logistical planning.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a liaison between the Director and other departments, clients, and external partners.
• Conduct research and compile information for various projects and initiatives as requested by the Director.
• Process expense reports and manage departmental budgets for office supplies and related expenses.
• Maintain organized filing systems, both physical and digital, for easy retrieval of information.

Skills

Executive support

Organizational skills

Communication skills

Discretion

Calendar management

Travel coordination

Event planning

Problem solving

Independent work

Attention to detail

Education

Office administration qualification

Tools

Microsoft Office

Job description

Placements24 is seeking an Executive Administrative Assistant to provide comprehensive support to a Director in Pietermaritzburg. The role focuses on coordinating calendars, handling correspondence, and managing complex travel arrangements with discretion and professionalism.

The successful candidate will be highly organized, proactive, with excellent English written and verbal communication, and the ability to liaise with internal teams and external partners to drive efficiency and strategic