Debtors Controller

Freedom Stationary (Pty) Ltd; Durban; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Interstat Stationery (Pty) Ltd, a leading South African stationery supplier, seeks an experienced Debtors Controller to join the Finance Department in Durban. You will manage the debtors’ book, oversee credit control, allocate payments, and provide timely financial reporting to management.

The role requires strong credit risk awareness, high accuracy, and collaboration with customers and branch managers to resolve discrepancies. This is an on-site position within a growing national distributor.

Qualifications

• Experience in managing debtors and credit control processes.
• Ability to prepare and analyse debtors reports for management.
• Proven track record in accurate payment allocations and reconciliations.

Responsibilities

• Manage and monitor the debtors book and follow up on outstanding accounts.
• Process and allocate customer payments, bank receipts and discounts accurately.
• Review age analysis reports and monitor credit exposure per policy.
• Assess and approve credit applications within delegated authority.
• Liaise with customers, sales reps and branches to resolve queries and discrepancies.
• Prepare monthly age analysis and debtor-related management reports.

Skills

Debtors management

Credit control

Accounts reconciliation

Financial reporting

Tools

CGIC

Experian

Job description

Established in 1992, Interstat Stationery (Pty) Ltd is a leading South African stationery supplier, offering an extensive range of products from over 100 brands. With approximately 9,000 products, four branches and a strong national presence, we are committed to providing quality products and excellent service to our customers.

We are looking for an experienced and results-driven Debtors Controller to join our Finance Department.

Job Purpose

The successful candidate will be responsible for managing the company's debtors' book, ensuring effective credit control, timely collection of outstanding debt, accurate payment allocations and sound credit risk management. The role also involves assessing credit applications, managing credit insurance requirements and providing accurate financial reporting to management.

Key Responsibilities

• Manage and monitor the debtors' book, proactively following up on outstanding accounts and reducing overdue balances.
• Oversee the accurate processing and allocation of customer payments, bank receipts, discounts and debtor-related journals.
• Review age analysis reports, place overdue accounts on hold in accordance with company policy and monitor credit exposure.
• Assess and approve credit applications within delegated authority, ensuring all supporting documentation and credit checks are completed.
• Manage credit risk assessments through CGIC and Experian, including credit limits, insured cover, trade references and customer account reviews.
• Liaise with customers, sales representatives and branch managers to resolve queries, claims, payment discrepancies and credit limit concerns.
• Manage relationships with credit insurers, attorneys and credit bureaus, including legal handovers, recovery reports and non-payment notifications.
• Prepare and submit monthly age analysis reports, credit insurance declarations and debtor-related reports to management.
• Review credit insurance invoices, claim settlements, refunds, rebates and advertising invoices for accuracy and validity.
• Ensuring productivity, accuracy and adherence to company policies and procedures.
• Monitor credit applications and provide management with regular updates on application status and outstanding requirements.
• Ensure all debtor-related activities are completed accurately and within the required deadlines.