Debtors Clerk - Midrand

Express Employment Professionals Midrand; Gauteng; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

Express Employment Professionals Midrand is seeking a passionate Debtors Clerk to join the finance team in Midrand. The role focuses on timely collection, accuracy, and process discipline within the debtors function.

The ideal candidate must have 10–15 years’ experience in debtors collection, strong analytical and numerical skills, and proficiency in Kerridge (K8) software, Excel and Word. Own transport and willingness to work extended hours are preferred.

Qualifications

• Matric certificate (Grade 12).
• 10–15 years’ experience in a debtors’ collection office.
• Bookkeeping/financial tertiary qualification advantageous.
• Knowledge of Kerridge (K8) software preferable.
• Advanced MS Excel & MS Word knowledge.

Responsabilités

• Liaise with customers regarding outstanding payments and arrange payment terms.
• Follow up and resolve debtors’ queries promptly.
• Prepare monthly aged analysis and liaise with Financial Director.
• Perform debtor reconciliations and monitor payment schedules.
• Capture and allocate payments accurately.
• Request remittance advice and ensure correct allocation.
• Process discounts, rebates and advertising on accounts.
• Place accounts on credit stop if not paid by the 7th of each month and notify Sales Representative.
• Prepare Final Letter of Demand within 5 days of grace period if unpaid.
• Remove credit stop after payment is received.
• Email or fax full general ledger if discrepancies arise on a customer account.
• Request copies of claim forms from customers and route to Sales Representative.
• Ensure credit notes are processed and allocated.
• Drapers/trace trade references as required.
• Scan credit applications and update customer details.
• Fax or email invoices, PODs, credit notes or statements on request.
• Maintain filing and administration up to date.

Connaissances

Debt reconciliation

Analytical thinking

Numerical skills

Attention to detail

Communication skills

Time management

Team player

Planning abilities

Work under pressure

Client communication

Formation

Matric (Grade 12)

Bookkeeping/Financial qualification

Outils

Kerridge (K8) software

MS Excel

MS Word

Description du poste

Our client in Midrand is seeking a passionate and self-motivated DEBTORS CLERK to join their awesome Finance team to ensure the timeous collection of the bank debtor’s book in order to optimise cash flow, minimize risk and reduce outstanding debtor’s book to an acceptable level. Ensuring the company policies and procedures are adhered to in respect of handling debtor accounts.

The ideal candidate should possess strong analytical and problem-solving skills, must have a flair for numbers, and be highly organized. They are looking for a mature individual with a good eye for detail and who can reconcile complex company accounts. Ultimately, a top-class Debtors Clerk can maximize company profits by efficiently managing its debts.

A DAY IN THE LIFE OF A DEBTOR’S CLERK…

• Liaise with customers timeously regarding outstanding payments and arrange payment terms.
• Follow up and solve all debtors’ queries timeously to ensure customers are happy.
• Complete the monthly aged analysis and liaise with the Financial Director.
• Complete debtor’s reconciliations and follow up on weekly or monthly payments.
• Capture and allocate payments.
• Request remittance advice, ensuring the payment allocation is done accurately.
• Batch input – discounts, rebates and advertising to be processed on accounts.
• Put the account on credit stop if payment is not received by the 7th of each month and notify the relevant Sales Representative.
• Prepare the Final Letter of Demand within 5 days of the grace period, if the payment is still not received.
• Remove the account from credit stop once payment has been made.
• Email or fax a full general ledger if there is a difference on a customer’s account.
• Request copies of the claim forms from customers.
• Send claim document to the relevant Sales Representative to ensure stock is picked up and send back to be credited.
• Ensure a credit note has been processed correctly and then allocated accordingly.
• Do trade references.
• Scan credit applications onto the system and update customers’ details accordingly.
• Fax or email invoice, pod, credit note or statement on request.
• Ensure all filing and administration are up to date.

QUALIFICATIONS & KNOWLEDGE

• A Matric Certificate (Grade 12).
• 10-15 Years’ experience in a debtor’s collection office.
• Bookkeeping/Financial tertiary qualifications will be an advantage.
• Knowledge of Kerridge (K8) Software preferable.
• Advanced MS Excel & MS Word knowledge.
• Own Transport ideally.
• Live near Midrand/Centurion.

SKILLS & EXPERIENCE

• Ability to reconcile complex debtors’ accounts.
• Excellent analytical and numerical skills.
• Attention to detail.
• Critical thinker and problem-solving skills.
• Team player.
• Good time-management skills.
• Excellent communication skills, especially over the telephone with the sales team and customers.
• Ability to affectively plan your day and prioritize your duties.
• Able to work under pressure and extended hours if necessary.