Debtors Clerk

Profile Personnel; Gqeberha; On-site; ZAR 167,400 - 223,200; Full time

Job summary

Profile Personnel is seeking a detail-oriented and proactive Debtors Clerk based in Gqeberha. The successful candidate will manage customer accounts, ensure timely collections, and maintain accurate financial records.

The role requires strong communication skills and proficiency in MS Excel. A Matric qualification is essential, while a diploma or certification in Accounting would be advantageous. Join a dynamic team and contribute to the financial accuracy of operations.

Qualifications

• Strong verbal and written communication skills.
• Proficiency in MS Excel and accounting systems.
• High level of accuracy and attention to detail.
• Strong organisational and time management skills.
• Ability to manage multiple accounts and meet deadlines.

Responsibilities

• Generate, process, and distribute invoices and credit notes accurately.
• Follow up on outstanding accounts via phone and email.
• Reconcile customer accounts and allocate payments.
• Maintain accurate and up-to-date records of customer accounts.
• Prepare regular reports on debtor age analysis.
• Address and resolve customer queries relating to invoices.

Skills

Strong verbal and written communication skills

Proficiency in MS Excel

High level of accuracy and attention to detail

Strong organisational and time management skills

Ability to manage multiple accounts and meet deadlines

Education

Matric (Grade 12)

Diploma or certification in Accounting / Bookkeeping

Tools

MS Excel

Sage

Job description

We are seeking a detail-oriented and proactive Debtors Clerk to join a dynamic team based in Gqeberha. The successful candidate will be responsible for managing customer accounts, ensuring timely collections, and maintaining accurate financial records.

Key Responsibilities

• Invoicing & Documentation Generate, process, and distribute invoices and credit notes accurately and timeously.
• Collections & Recovery Follow up on outstanding accounts via phone and email to ensure prompt payment.
• Reconciliation & Allocation Reconcile customer accounts, allocate payments, and investigate discrepancies.
• Account Management Maintain accurate and up-to-date records of customer accounts, including credit limits.
• Reporting Prepare regular reports on debtor age analysis and assist with cash flow projections.
• Query Resolution Address and resolve customer queries relating to invoices, statements, and payments.
• Month-End Procedures Assist with month-end processes, including reconciliations and reporting.

Requirements

• Strong verbal and written communication skills
• Proficiency in MS Excel and accounting systems (Sage advantageous)
• High level of accuracy and attention to detail
• Strong organisational and time management skills
• Ability to manage multiple accounts and meet deadlines

Qualifications

• Matric (Grade 12) is essential
• A diploma or certification in Accounting / Bookkeeping will be advantageous