Debtors Clerk (Engineering)

Square 1 Recruitment; South Africa; On-site; ZAR 167,000 - 279,000; Full time

Job summary

Square 1 Recruitment is recruiting for an experienced Debtors Clerk in the Johannesburg/Kyalami area to support the finance team in accurate accounts receivable processing and administration.

You will handle invoicing, reconciliations, banking, and staff claims, contributing to a broader finance function beyond debt collection.

Qualifications

• Completed qualification in Bookkeeping.
• Minimum 3 years’ relevant Debtors / Accounts Receivable / Bookkeeping experience.
• Practical experience with debtors reconciliations, invoicing, credit notes and customer accounts.

Responsibilities

• Prepare and maintain accounts receivable records.
• Capture and maintain accurate records of invoices and credit notes.
• Perform debtors reconciliations and assist with managing overdue accounts.
• Follow up and resolve customer payment queries.
• Process credit notes and create new customers on the system.
• Assist with customer credit applications.
• Complete bank reconciliations.
• Maintain, update and reconcile petty cash transactions.
• Process and administer local and overseas staff claims and advances.
• Assist with international payments.
• Maintain accurate filing and invoice‑monitoring systems.
• Provide supporting information and assistance during audits.

Skills

Debtors/AR

Attention to detail

Communication

Afrikaans (beneficial)

Education

Bookkeeping qualification

Job description

Are you an experienced Debtors Clerk who enjoys keeping accounts accurate, reconciled and under control?

We’re recruiting for an established engineering organisation based in Kyalami, Johannesburg, looking for a reliable and detail-focused Debtors Clerk to join its Finance team. Reporting to the Financial Manager, you’ll be responsible for the accurate processing and administration of the company’s debtors/accounts receivable function.

This is a hands‑on finance role covering more than just debt collection, with exposure to reconciliations, banking, international payments, staff claims and general finance administration.

Key responsibilities will include:

• Prepare and maintain accounts receivable records.
• Capture and maintain accurate records of invoices and credit notes.
• Perform debtors reconciliations and assist with managing overdue accounts.
• Follow up and resolve customer payment queries.
• Process credit notes and create new customers on the system.
• Assist with customer credit applications.
• Complete bank reconciliations.
• Maintain, update and reconcile petty cash transactions.
• Process and administer local and overseas staff claims and advances.
• Assist with international payments.
• Maintain accurate filing and invoice‑monitoring systems.
• Provide supporting information and assistance during audits.

Requirements

• Completed qualification in Bookkeeping.
• Minimum 3 years’ relevant Debtors / Accounts Receivable / Bookkeeping experience.
• Practical experience with debtors reconciliations, invoicing, credit notes and customer accounts.
• Comfortable handling broader finance administration including bank reconciliations, petty cash, staff claims and payment-related queries.
• High level of accuracy, attention to detail and organisation.
• Good communication and interpersonal skills.
• Afrikaans would be beneficial, but is not essential.
• Willing to assist outside the strict boundaries of the debtors function when required, including helping with company functions and other office activities.

Salary & Benefits

R15,000 – R25,000 per month (depending on qualifications and experience)

This is an opportunity to join an established engineering organisation and work across a varied finance function rather than focusing exclusively on debt collection.