Debtors Clerk

Clydesdale Personnel Management; KwaZulu-Natal; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Clydesdale Personnel Management is seeking a Junior Debtors Clerk for their Kloof branch. The role involves capturing debtor data, preparing invoices, reconciling with wage schedules, managing timesheets, and ensuring timely processing of POs and credit notes.

The ideal candidate will have a Grade 12, a bookkeeping-related certificate or diploma, and 1–2 years in debtors or invoicing, with strong Excel and MS Office skills.

Qualifications

• Grade 12 (Matric) is required.
• Certificate or diploma in Bookkeeping, Accounting, Finance or Credit Management is advantageous.
• 1–2 years' experience in debtors, invoicing or accounts administration.
• Experience with invoice processing, reconciliations and debtor accounts is advantageous.
• Experience with time sheets, wage schedules and purchase orders is beneficial.
• Good Microsoft Excel skills; Word and Outlook proficiency.

Responsibilities

• Capture client/debtor data accurately.
• Prepare/reconcile documents for processing/invoicing.
• Ensure invoices balance to the wage department schedule.
• Ensure POs are issued on time and align with timesheets.
• Manage wage folders and timesheet storage in the correct period.
• Send daily reports to Admin Manager: completed and outstanding invoicing.
• Resolve related queries within 48 hours; escalate if unresolved.
• Assist Admin Manager with credit notes documentation.
• Carry out other reasonable management instructions.

Skills

Debtors

Invoicing

Accounts admin

Excel

Education

Grade 12 (Matric)

Certificate or diploma in Bookkeeping/Finance

Tools

Invoicing software

Accounting systems

Time sheets software

Job description

Clydesdale is looking for a Junior Debtors clerk to join their Kloof branch, please see below.

Duties

• Capture client / debtor data accurately
• Prepare/ reconcile documents for processing/invoicing
• Ensure invoices balance to the schedule from the wage department
• Ensure that certain clients issue POs on time
• Ensure that the POS received coincide with the timesheets
• Ensure that the wage folders are handled correctly.
• Ensure that all timesheets are stored correctly in the correct period on the T-Drive
• Send daily reports to the Admin Manager with the following
• Completed invoices
• Outstanding invoicing
• Resolve all related queries within 48 hours. If no resolution it is to be escalated to the Admin Manager.
• Ensure the correct documentation is handed to the Admin manager for credit note purposes.
• Carry out any other reasonable instructions as given by management

Minimum Qualifications

• Grade 12 (Matric).
• A certificate or diploma in Bookkeeping, Accounting, Finance or Credit Management would be advantageous.
• Experience:
• 1–2 years' experience in debtors, invoicing, accounts administration or a similar role.
• Experience with invoice processing, reconciliations and debtor account management would be advantageous.
• Experience working with time sheets, wage schedules and purchase orders would be beneficial.
• Computer Skills:
• Good Microsoft Excel skills.
• Proficiency in Microsoft Word and Outlook.
• Experience with accounting systems, invoicing software or debtor management systems would be advantageous.
• Ability to capture and maintain accurate electronic records.

Clydesdale is looking for a Junior Debtors clerk to join their Kloof branch, please see below.

Duties

• Capture client / debtor data accurately
• Prepare/ reconcile documents for processing/invoicing
• Ensure invoices balance to the schedule from the wage department
• Ensure that certain clients issue POs on time
• Ensure that the POS received coincide with the timesheets
• Ensure that the wage folders are handled correctly.
• Ensure that all timesheets are stored correctly in the correct period on the T-Drive
• Send daily reports to the Admin Manager with the following
• Completed invoices
• Outstanding invoicing
• Resolve all related queries within 48 hours. If no resolution it is to be escalated to the Admin Manager.
• Ensure the correct documentation is handed to the Admin manager for credit note purposes.
• Carry out any other reasonable instructions as given by management

Minimum Qualifications

• Grade 12 (Matric).
• A certificate or diploma in Bookkeeping, Accounting, Finance or Credit Management would be advantageous.
• Experience:
• 1–2 years' experience in debtors, invoicing, accounts administration or a similar role.
• Experience with invoice processing, reconciliations and debtor account management would be advantageous.
• Experience working with time sheets, wage schedules and purchase orders would be beneficial.
• Computer Skills:
• Good Microsoft Excel skills.
• Proficiency in Microsoft Word and Outlook.
• Experience with accounting systems, invoicing software or debtor management systems would be advantageous.
• Ability to capture and maintain accurate electronic records.

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