Debtors clerk

Clydesdale Personnel Management (Afropulse 89 (Pty) Ltd); Pinetown; On-site; ZAR 134,000 - 179,000; Full time

Job summary

Clydesdale is seeking a Junior Debtors Clerk for the Kloof branch. The role involves capturing client and debtor data, preparing and reconciling invoices, ensuring invoices align with wage department schedules, and coordinating timesheets and wage folders.

The candidate should have Grade 12, a bookkeeping/finance certificate or diploma is advantageous, and 1–2 years in debtors or invoicing. Proficiency in Excel, Word and Outlook is required.

Qualifications

• Grade 12 is required.
• Certificate/diploma in bookkeeping or related field advantageous.
• 1–2 years' experience in debtors, invoicing or accounts administration.
• Experience with invoicing, reconciliations and debtor accounts is advantageous.
• Experience with timesheets, wage schedules and purchase orders is beneficial.
• Proficiency in Excel, Word and Outlook is required.

Responsibilities

• Capture client/debtor data accurately.
• Prepare and reconcile documents for processing and invoicing.
• Ensure invoices balance to wage department schedules.
• Ensure POs are issued on time by certain clients.
• Match POs with timesheets.
• Handle wage folders correctly.
• Store timesheets in the correct period on the T-Drive.
• Send daily reports to the Admin Manager with completed and outstanding invoices.
• Resolve queries within 48 hours or escalate to Admin Manager.
• Provide documentation for credit notes.
• Carry out other reasonable instructions from management.

Education

Matric (Grade 12)

Certificate or diploma in Bookkeeping/Accounting/Finance or Credit Management

Tools

Microsoft Excel

Microsoft Word

Outlook

Accounting systems

Invoicing software

Debtor management systems

Job description

Clydesdale is looking for a Junior Debtors clerk to join their Kloof branch, please see below.

Duties

• Capture client / debtor data accurately
• Prepare/ reconcile documents for processing/invoicing
• Ensure invoices balance to the schedule from the wage department
• Ensure that certain clients issue POs on time
• Ensure that the POS received coincide with the timesheets
• Ensure that the wage folders are handled correctly.
• Ensure that all timesheets are stored correctly in the correct period on the T-Drive
• Send daily reports to the Admin Manager with the following
• Completed invoices
• Outstanding invoicing
• Resolve all related queries within 48 hours. If no resolution it is to be escalated to the Admin Manager.
• Ensure the correct documentation is handed to the Admin manager for credit note purposes.
• Carry out any other reasonable instructions as given by management

Minimum Qualifications:

• Grade 12 (Matric).
• A certificate or diploma in Bookkeeping, Accounting, Finance or Credit Management would be advantageous.
• Experience:
• 1–2 years' experience in debtors, invoicing, accounts administration or a similar role.
• Experience with invoice processing, reconciliations and debtor account management would be advantageous.
• Experience working with time sheets, wage schedules and purchase orders would be beneficial.
• Computer Skills:
• Good Microsoft Excel skills.
• Proficiency in Microsoft Word and Outlook.
• Experience with accounting systems, invoicing software or debtor management systems would be advantageous.
• Ability to capture and maintain accurate electronic records.