Corporate Event Co-ordinator

Recruitment Solutions; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Recruitment Solutions in Cape Town is seeking an organized Corporate Event Coordinator to plan and execute internal and external events, from conferences to team-building sessions, within deadlines and budgets. You will coordinate venues, vendors, catering, AV, transport and accommodation, while collaborating with marketing and executives to deliver engaging experiences.

The role requires 2-4 years in corporate event roles, qualifications in hospitality or event management, and willingness to

Qualifications

• 2–4 years of proven experience in a corporate event role.
• Related qualification in Hospitality, Event Management, Marketing, Communications.
• Exceptional written and verbal communication skills for negotiating with vendors and interacting with executives.
• Strong critical thinking and ability to handle last-minute changes or emergencies gracefully.
• Willingness to travel and work flexible hours, including evenings and weekends, based on the event schedule.

Responsibilities

• Event Planning: Outline event scopes, timelines, goals and deliverables in collaboration with internal stakeholders.
• Venue & Vendor Management: Research, negotiate with, and book venues, caterers, AV teams and entertainment.
• Budget Tracking: Manage event budgets, track expenses, handle invoicing, and ensure all events stay within financial limits.
• Logistics Coordination: Oversee event registration, seating charts, transportation, lodging, and catering requirements.
• Marketing Support: Work with the marketing team to design invitations, promotional materials and digital event pages.
• Post-Event Evaluation: Conduct post-event wrap-ups, analyze attendee feedback, and measure return on investment.

Skills

Event coordination

Vendor negotiation

Budget management

Communication

Education

Hospitality/Event Management qualification

Job description

We are seeking an organized, detail-oriented Corporate Event Coordinator to manage the company's internal and external events. In this role, you will be responsible for planning, executing and finalizing events within strict deadlines and budgets. This includes everything from large-scale annual conferences and product launches to internal team-building workshops and executive meetings.

Required Skills and Qualifications:

• 2-4 years of proven experience as an Event Coordinator, Planner or similar role in a corporate environment
• Related Qualification in Hospitality, Event Management, Marketing, Communications
• Exceptional written and verbal communication skills for negotiating with vendors and interacting with executives
• Strong critical thinking skills with the ability to handle last-minute changes or emergencies gracefully
• Willingness to travel and work flexible hours, including evenings and weekends, based on the event schedule.

Responsibilities:

• Event Planning: Outline event scopes, timelines, goals and deliverables in collaboration with internal stakeholders
• Venue & Vendor Management: Research, negotiate with, and book venues, caterers, AV teams and entertainment
• Budget Tracking: Manage event budgets, track expenses, handle invoicing, and ensure all events stay within financial limits.
• Logistics Coordination: Oversee event registration, seating charts, transportation, lodging, and catering requirements
• Marketing Support: Work with the marketing team to design invitations, promotional materials and digital event pages
• Post-Event Evaluation: Conduct post-event wrap-ups, analyze attendee feedback, and measure return on investment