Conveyancing Secretary – Bank Bonds (Sandton)

Accredited Resource Consulting Services (Pty) Ltd; Sandton; On-site; ZAR 320,000 - 520,000; Full time

Job summary

Sandton-based conveyancing practice seeks an experienced Conveyancing Secretary to manage bond transactions from instruction to registration. You will handle commercial and notarial bonds, liaising with banks and clients in a fast-paced environment.

The ideal candidate has 6+ years in conveyancing secretarial work, with strong software skills and a proven ability to manage a portfolio independently. Strong banking client exposure is essential.

Qualifications

• Minimum 6 years’ conveyancing secretarial experience.
• Experience with Nedbank and Standard Bank is essential.
• Experience with conveyancing software systems is essential.

Responsibilities

• Receive and attend to bond instructions, including commercial and notarial bonds.
• Draft, check and dispatch bond documentation to clients, ensuring accuracy and compliance with the relevant specifications.
• Attend to bond cancellations and all associated administrative requirements.
• Prepare and maintain files accurately and in accordance with prescribed specifications.
• Administer and organise the bond practice, ensuring the efficient management of transactions and workflows.
• Manage lodgments and registrations across all relevant conveyancing matters.
• Handle the financial administration associated with bond transactions.
• Liaise with clients, correspondents and internal stakeholders, including deeds office clerks and drivers.
• Conduct property, personal and company searches as required.
• Independently manage and administer an allocated portfolio of matters.
• Manage FICA administration and follow up to ensure all compliance documentation and requirements are completed.
• Maintain accurate and up-to-date physical and electronic filing systems.
• Where applicable, assist with transfers and ancillary Deeds Office transactions.

Skills

Conveyancing experience

Detail oriented

Client liaison

MS Word

MS Office

FICA compliance

Bond registrations

Notarial bonds

Bond cancellations

Education

Matric certificate

Legal secretarial qualification

Conveyancing qualification

Tools

Lexis Convey

Web Convey

E4

Windeed

In-house Legal System

Job description

Sandton-based conveyancing practice seeks an experienced Conveyancing Secretary to manage bond transactions from instruction to registration. You will handle commercial and notarial bonds, liaising with banks and clients in a fast-paced environment.

The ideal candidate has 6+ years in conveyancing secretarial work, with strong software skills and a proven ability to manage a portfolio independently. Strong banking client exposure is essential.