Conveyancing Secretary

Optimized People; Sandton; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Optimized People seeks an experienced conveyancing secretary to manage bond instructions, cancellations and related registry transactions in a busy practice. You will prepare files, administer the bond practice, handle lodgements and registrations, and liaise with clients and correspondents.

Proficiency in MS Word and knowledge of conveyancing software including Lexis Convey, Web Convey, E4 and Aderant Expert are important. FICA administration and filing upkeep are also part of the scope.

Qualifications

• Matric essential.
• Legal secretary / conveyancing qualification advantageous.
• 6+ years experience as a conveyancing secretary.
• Experience with banked lenders preferred.
• In-depth knowledge of conveyancing software/systems: Lexis Convey, Lotus Notes, Web Convey, E4 and Aderant Expert.

Responsibilities

• Taking bond instructions including commercial bonds and notarial bonds; draw, check and dispatch documents to clients.
• Attending to bond cancellations.
• Knowledge of transfers and ancillary deeds registry transactions would be advantageous.
• Preparing files accurately and according to specifications.
• Administering and organizing the bond practice.
• Attending to lodgements and registrations of all conveyancing matters.
• Attending to all the finances related to the bond transactions.
• Liaising with clients, correspondents and internal deeds office clerk/driver, etc.
• Conducting property, person and company searches.
• Running and administrating own portfolio.
• FICA administration, following up to ensure the FICA requirements are complete.
• Ensure the filing system is kept up to date (hard copy and electronic).

Skills

MS Word

Attention to detail

Communication skills

Education

Matric

Legal secretary / conveyancing qualification

Tools

Lexis Convey

Lotus Notes

Web Convey

E4

Aderant Expert

Job description

• Taking bond instructions including commercial bonds and notarial bonds which will include (amongst other things), drawing of documents, checking of documents and despatching documents to clients
• Attending to bond cancellations
• Knowledge of and experience in transfers and ancillary deeds registry transactions would be advantageous
• Preparing files accurately and according to specifications
• Administering and organizing the bond practice
• Attending to lodgements and registrations of all conveyancing matters
• Attending to all the finances related to the bond transactions
• Liaising with clients, correspondents and internal deeds office clerk/driver, etc.
• Conducting property, person and company searches
• Running and administrating own portfolio
• FICA administration, following up to ensure the FICA requirements are complete
• Ensure the filing system is kept up to date (hard copy and electronic)

Requirements

• Matric essential
  Legal secretary / conveyancing qualification advantageous6+ years experience as a conveyancing secretary
• Microsoft Office Suite programmes, more specifically MSWord
• Experience with Investec, Nedbank and Standard Bankrequired
• In-depth knowledge of conveyancing software/systems suchas: Lexis Convey, Lotus Notes, Web Convey. E4 (portalbased) and Windeed
  Basic knowledge on Aderant Expert (CMS) accountingsystem