Conveyancing Secretary

Virago Recruitment; Kempton Park; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Virago Recruitment represents a busy law firm in Kempton Park seeking a Conveyancing Secretary. The role focuses on managing bond registrations from inception to completion and requires independence with minimal supervision.

The ideal candidate has extensive conveyancing experience, particularly in bond registrations, and strong organisational skills for handling a caseload and liaising with banks and clients.

Qualifications

• 3–5+ years’ relevant conveyancing secretarial experience.
• Extensive bond registration experience is essential and non-negotiable.
• Must have practical experience liaising with clients, banks, attorneys, and agents.

Responsibilities

• Manage the full bond registration process from start to finish.
• Receive and process bond instructions from financial institutions.
• Open and maintain files and ensure all required documentation is obtained.

Skills

Bond registrations

Conveyancing experience

Client liaison

Education

Legal secretarial qualification

Tools

Microsoft Office

Job description

Conveyancing Secretary

Location: Kempton Park, Gauteng

Employment Type: Full-time

Law firm is seeking an experienced and highly competent Conveyancing Secretary to join a busy legal practice in Kempton Park. The successful candidate must have strong, hands‑on experience managing bond registrations from inception to completion and be able to work independently with minimal supervision.

Key Requirements

• 3–5+ years’ relevant conveyancing secretarial experience

• Extensive bond registration experience is essential and non-negotiable

• Must have practical experience working with all four major South African banks:

  • ABSA

  • Nedbank

  • First National Bank (FNB)

  • Standard Bank

• Ability to manage matters from instruction/inception through to registration and finalisation

• Strong understanding of the full bond registration process

• Experience with property transfers will be beneficial, but is not essential

• Must be able to work independently and manage a caseload effectively

• Strong attention to detail and excellent organisational skills

• Good communication and follow-up skills

• Must be comfortable liaising with clients, banks, attorneys, estate agents and other relevant parties

• Own reliable transport is essential

Key Responsibilities

• Manage the full bond registration process from start to finish

• Receive and process bond instructions from financial institutions

• Open and maintain files and ensure all required documentation is obtained

• Prepare and process bond registration documentation

• Liaise with all relevant parties throughout the transaction

• Attend to bank requirements and ensure compliance with bank procedures

• Monitor outstanding documentation and follow up on delays

• Prepare matters for lodgement and registration

• Track matters through the various stages of the conveyancing process

• Attend to queries and provide regular updates to clients and relevant stakeholders

• Ensure matters are accurately updated and progressed through to completion

• Maintain accurate filing and administrative records