Conveyancing Secretary

JVR Software; Worcester; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Cecile Personnel (Pty) Ltd is seeking a skilled Conveyancing Secretary with 8–10 years’ experience to manage bond instructions, transfers, and related matters in the Western Cape. The role involves handling complex documents, client liaison, and FICA compliance.

Proficiency in MS Office and conveyancing systems (Lexis Convey, Web Convey, E4, Windeed) is essential; matric is required, with ABSA bank exposure advantageous. This is a full-time on-site position in the Western Cape.

Qualifications

• Matric essential.
• 8–10 years’ conveyancing experience.
• ABSA Bank experience essential.
• Exposure to bank sites advantageous.
• Full working knowledge of MS Office.
• Strong knowledge of conveyancing systems incl. Lexis Convey, Lotus Notes, Web Convey, E4, Windeed.

Responsibilities

• Taking bond instructions, including commercial and notarial bonds.
• Drawing, checking and dispatching legal documents.
• Attending to bond cancellations.
• Managing transfers and ancillary Deeds Registry transactions.
• Preparing and maintaining accurate conveyancing files.
• Administering conveyancing matters, including ABSA bond and transfer practices.
• Attending to correspondent instructions.
• Managing the finances of conveyancing matters.
• Liaising with clients, correspondents and internal stakeholders.
• Conducting property, person and company searches.
• Running and administering your own portfolio.
• Managing FICA administration and follow-ups.
• Maintaining accurate hard-copy and electronic filing systems.

Skills

MS Office

Conveyancing systems

Education

Matric

Legal Secretary / Conveyancing qualification

Tools

Lexis Convey

Lotus Notes

Web Convey

E4

Windeed

Job description

• Taking bond instructions, including commercial and notarial bonds
• Drawing, checking and dispatching legal documents
• Attending to bond cancellations
• Managing transfers and ancillary Deeds Registry transactions
• Preparing and maintaining accurate conveyancing files
• Administering conveyancing matters, including ABSA bond and transfer practices
• Attending to correspondent instructions
• Managing the finances of conveyancing matters
• Liaising with clients, correspondents and internal stakeholders
• Conducting property, person and company searches
• Running and administering your own portfolio
• Managing FICA administration and follow-ups
• Maintaining accurate hard-copy and electronic filing systems

Requirements

• Legal Secretary / Conveyancing qualification advantageous
• 8–10 years’ conveyancing experience
• Experience in township and sectional title developments advantageous
• Exposure to different bank sites advantageous
• Full working knowledge of MS Office
• Strong knowledge of conveyancing systems, including:
  • Lexis Convey
  • Lotus Notes
  • Web Convey
  • E4
  • Windeed

Employer Cecile Personnel (Pty) Ltd Location Western Cape Job type Other Legal Salary Not specified Posted 5 Nov 2026

Key Responsibilities

• Taking bond instructions, including commercial and notarial bonds
• Drawing, checking and dispatching legal documents
• Attending to bond cancellations
• Managing transfers and ancillary Deeds Registry transactions
• Preparing and maintaining accurate conveyancing files
• Administering conveyancing matters, including ABSA bond and transfer practices
• Attending to correspondent instructions
• Managing the finances of conveyancing matters
• Liaising with clients, correspondents and internal stakeholders
• Conducting property, person and company searches
• Running and administering your own portfolio
• Managing FICA administration and follow-ups
• Maintaining accurate hard-copy and electronic filing systems

Requirements

• Matric essential
• Legal Secretary / Conveyancing qualification advantageous
• 8–10 years’ conveyancing experience
• ABSA Bank experience essential
• Experience in township and sectional title developments advantageous
• Exposure to different bank sites advantageous
• Full working knowledge of MS Office
• Strong knowledge of conveyancing systems, including:
  • Lexis Convey
  • Lotus Notes
  • Web Convey
  • E4
  • Windeed