Conveyancing Secretary: Transfers & Bonds Expert

Abantu Staffing Solutions; Gqeberha; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Abantu Staffing Solutions is assisting a well-established law firm in the Eastern Cape to find an experienced Conveyancing Secretary for an office-based role in East London or Port Elizabeth.

The successful candidate will manage transfers and mortgage bonds from instruction to registration, liaise with clients, estate agents and bank officials, and provide guidance to junior conveyancing secretaries while maintaining accuracy and tight deadlines.

Qualifications

• Grade 12 / Matric is required.
• 3-5 years' conveyancing secretary experience handling transfers and bonds.
• Experience with major bank panels advantageous.
• Valid driver's license and own vehicle.

Responsibilities

• Preparation and typing of property transfer documentation.
• Preparation and typing of mortgage bond documentation.
• Independent management of a full transfer and bond caseload from instruction to lodgement and registration.
• Liaison with clients, estate agents, bank officials and transferees/mortgagees.
• Liaison with major bank panels regarding bond instructions and requirements.
• Ensuring all financial requirements have been complied with prior to lodgement.
• Preparing and lodging documentation for sectional title, development and township subdivision transactions.
• Attending to Deeds Office queries and rejections, and ensuring timeous re-lodgement.
• Providing guidance to junior conveyancing secretaries where required.

Skills

Conveyancing

Secretarial

Bank liaison

Transfers and bonds

Sectional title

Lodgement knowledge

Attention to detail

Time management

Education

Grade 12 / Matric

Job description

Overview

An established Law Firm, with a strong Eastern Cape footprint, is looking for an experienced Conveyancing Secretary to join their team. This role is office-based and can be based in East London or Port Elizabeth and will report to and work closely with one of the Partners in East London.

Minimum Requirements

• Grade 12 / Matric

• Minimum 3-5 years' experience as a Conveyancing Secretary, handling transfers and bonds from instruction to registration

• Experience working directly with major bank panels (ABSA, Nedbank, FNB, Standard Bank, Investec) advantageous

• Experience with sectional title, developments and/or township sub-division transactions advantageous

• Valid driver's license and own vehicle

Responsibilities

• Preparation and typing of property transfer documentation

• Preparation and typing of mortgage bond documentation

• Independent management of a full transfer and bond caseload from instruction to lodgement and registration

• Liaison with clients, estate agents, bank officials and transferees/mortgagees

• Liaison with major bank panels regarding bond instructions and requirements

• Ensuring all financial requirements (rates, levies, bond cancellation figures, etc.) have been complied with prior to lodgement

• Preparing and lodging documentation for sectional title, development and township sub-division transactions

• Attending to Deeds Office queries and rejections, and ensuring timeous re-lodgement

• Providing guidance and support to junior conveyancing secretaries where required

• Ensuring all such tasks and duties reasonable and incidental to the above and to the registration of Deeds Office transactions

• May also be required from time to time to do other general work falling outside the conveyancing scope, or around the office in general as the firm's needs may require or necessitate

Competencies / Skills

• Professional

• High attention to detail and accuracy

• Excellent communication skills (spoken and written)

• Strong typing skills (with a good speed)

• Able to work independently and manage own caseload with minimal supervision

• Strong organisational and time-management skills, able to manage a high transaction volume