Conveyancing Secretary (Nedbank Bonds)

ARCS; Cape Town; Sur place; ZAR 260 000 - 420 000; Plein temps

Résumé du poste

ARCS is seeking an experienced Legal Secretary to support our conveyancing portfolio in Cape Town. You will attend to Nedbank bond registrations, prepare the necessary documentation, and manage transfer files from opening to completion.

You will ensure security documents are accurate, handle bond cancellations, and administer FICA compliance while maintaining filing systems and handling finances of conveyancing matters.

Qualifications

• Matric is essential.
• A Legal Secretary, Paralegal or Conveyancing qualification would be advantageous.
• Minimum of 5 years conveyancing experience.
• Solid and stable conveyancing secretarial experience.
• Experience with the Nedbank Home Loans banking system is essential.
• Knowledge and experience in property transfers and ancillary Deeds Registry transactions is essential.
• Proficient in Lexis Convey
• Familiar with Lotus Notes
• Experience with E4 portal
• Knowledge of Windeed
• Full working knowledge of Microsoft Office packages.

Responsabilités

• Attend to Nedbank bond registrations, including commercial bonds and notarial bonds.
• Prepare and draw the required documentation for bond registrations.
• Check all security documentation accurately and ensure documents are dispatched appropriately.
• Attend to property transfers, including: Opening and maintaining files.; Drafting transfer documentation.; Obtaining SARS receipts.; Obtaining rates clearance certificates from municipalities.; Managing required deliveries.
• Attend to bond cancellations.
• Administer and organise the conveyancing practice, including Nedbank bond and transfer matters.
• Attend to the finances of all conveyancing matters.
• Conduct property, person and company searches.
• Run and administer an allocated portfolio of matters independently.
• Manage FICA administration and follow up to ensure all FICA requirements are completed.
• Maintain an accurate and up-to-date filing system, both hard copy and electronic.
• Prepare files accurately and in accordance with required specifications.

Outils

Lexis Convey

Lotus Notes

E4

Windeed

Description du poste

Key Responsibilities

Attend to Nedbank bond registrations, including commercial bonds and notarial bonds.

Prepare and draw the required documentation for bond registrations.

Check all security documentation accurately and ensure documents are dispatched appropriately.

Attend to property transfers, including:

• Opening and maintaining files.
• Drafting transfer documentation.
• Obtaining SARS receipts.
• Obtaining rates clearance certificates from municipalities.
• Managing required deliveries.

Attend to bond cancellations.

Administer and organise the conveyancing practice, including Nedbank bond and transfer matters.

Attend to the finances of all conveyancing matters.

Conduct property, person and company searches.

Run and administer an allocated portfolio of matters independently.

Manage FICA administration and follow up to ensure all FICA requirements are completed.

Maintain an accurate and up-to-date filing system, both hard copy and electronic.

Prepare files accurately and in accordance with required specifications.

Requirements & Experience

Matric is essential.

A Legal Secretary, Paralegal or Conveyancing qualification would be advantageous.

Minimum of 5 years conveyancing experience.

Solid and stable conveyancing secretarial experience.

Experience with the Nedbank Home Loans banking system is essential.

Knowledge and experience in property transfers and ancillary Deeds Registry transactions is essential.

In-depth knowledge of conveyancing software and systems, including:

• Lexis Convey
• Lotus Notes
• E4 (portal-based)
• Windeed

Full working knowledge of Microsoft Office packages.