Conference & Banqueting Coordinator

Placements24; Free State; Hybrid; ZAR 223,000 - 502,000; Part time

Benefits offered by this job

Remote contractor position

Autonomy and flexibility

Professional development opportunities

Job summary

Placements24 is seeking a highly organized Conference & Banqueting Coordinator to manage remote events serving the Upington area. You will liaise with clients, plan details, coordinate vendors, and ensure seamless execution of conferences, meetings and banquets.

The role requires strong communication, meticulous attention to detail, and the ability to juggle multiple projects from a remote setting. Experience in event management and proficiency with event management software are essential, with

Qualifications

• Proven experience as a Conference & Banqueting Coordinator or Event Planner.
• Strong understanding of event planning principles, including budgeting, logistics, and client management.
• Excellent organizational, multitasking, and time management skills.
• Exceptional communication and interpersonal skills for remote client interaction.

Responsibilities

• Serve as the primary point of contact for clients organizing conferences and banquets.
• Develop event proposals, menus, and timelines in collaboration with clients and the culinary team.
• Coordinate all logistical aspects of events, including venue setup, AV equipment, and staffing.
• Liaise with external vendors, such as caterers, decorators, and entertainers, to ensure service delivery.
• Manage event budgets and ensure all financial targets are met.
• Conduct post-event follow-ups to gather feedback and ensure client satisfaction.

Skills

Organizational skills

Communication skills

Budgeting

Time management

Multitasking

Vendor coordination

Tools

Event management software

Virtual collaboration tools

Job description

About the Role

Our client is seeking a highly organized and proactive Conference & Banqueting Coordinator to manage events remotely, supporting operations in the Upington area. You will be responsible for liaising with clients, planning event details, coordinating with vendors, and ensuring the seamless execution of conferences, meetings, and banquets. This role demands excellent communication skills, meticulous attention to detail, and the ability to manage multiple projects simultaneously in a remote setting. The ideal candidate will have a strong background in event management and a passion for creating successful and memorable occasions for diverse clientele.

Key Responsibilities

• Serve as the primary point of contact for clients organizing conferences and banquets.
• Develop event proposals, menus, and timelines in collaboration with clients and the culinary team.
• Coordinate all logistical aspects of events, including venue setup, AV equipment, and staffing.
• Liaise with external vendors, such as caterers, decorators, and entertainers, to ensure service delivery.
• Manage event budgets and ensure all financial targets are met.
• Conduct post-event follow-ups to gather feedback and ensure client satisfaction.

Requirements

• Proven experience as a Conference & Banqueting Coordinator or Event Planner.
• Strong understanding of event planning principles, including budgeting, logistics, and client management.
• Excellent organizational, multitasking, and time management skills.
• Exceptional communication and interpersonal skills, crucial for remote client interaction.
• Proficiency in event management software and virtual collaboration tools.
• Ability to adapt to changing client needs and unforeseen circumstances.

Benefits

• Remote contractor position offering flexibility and autonomy.
• Competitive remuneration based on experience and project scope.
• Opportunity to manage a variety of high-profile events.
• Professional development in event management.
• Be part of a forward-thinking team supporting the Northern Cape hospitality sector.