Bookkeeper & Administrator

JenRecruitment PTY Ltd; Cape Town; Remote; ZAR 201,000 - 312,000; Full time

Job summary

JenRecruitment PTY Ltd, a growing professional services company, seeks a Bookkeeper & Administrator to manage day-to-day bookkeeping, financial administration, project administration, and general office support. You will work remotely initially and help the team scale as the business grows.

The role requires 2–3+ years in bookkeeping and admin, Sage experience, invoicing, reconciliations, VAT and strong Excel skills.

Qualifications

• 2-3+ years of bookkeeping and office administration experience.
• Working knowledge of Sage.
• Knowledge of invoicing, debtors, creditors and bank reconciliations.
• Basic understanding of VAT.
• Strong Excel/Google Sheets skills.
• Excellent attention to detail.
• Strong organisational and time-management skills.
• Clear written communication.
• Ability to prioritise tasks and meet deadlines.
• High level of confidentiality and discretion.
• Self-motivated and able to work independently once trained.

Responsibilities

• Prepare and issue quotes and invoices.
• Capture supplier invoices and debtor payments.
• Allocate payments and assist with account queries.
• Follow up on overdue customer accounts.
• Perform bank reconciliations and manage expenses.
• Maintain accurate financial records on Sage.
• Assist with monthly debtors, creditors and cash-flow reporting.
• Liaise with the external accountant regarding month-end, VAT and annual returns.
• Track project payments and outstanding balances.
• Maintain organised digital project and company files.
• Keep project trackers and records up to date.
• Follow up on outstanding documents, approvals and information.
• Maintain templates, checklists, supplier and client records.
• Assist with general office administration.
• Maintain the company's ticketing/monitoring system.
• Provide administrative support to the wider team.

Skills

Bookkeeping

Invoicing

Debtors & Creditors

Bank Reconciliations

VAT understanding

Excel/Google Sheets

Attention to detail

Organisation & time management

Written communication

Independent work

Education

Bookkeeping qualification (advantageous)

Experience in project-based environment (advantageous)

Tools

Sage

Job description

A growing professional services company is looking for a Bookkeeper & Administrator to take responsibility for day-to-day bookkeeping, financial administration, project administration and general office support.

This is an excellent opportunity for an organised, reliable and proactive individual who enjoys working with numbers, systems and administration and is looking to take ownership of their role as the company grows.

Key Responsibilities

Bookkeeping & Finance

• Prepare and issue quotes and invoices

• Capture supplier invoices and debtor payments

• Allocate payments and assist with account queries

• Follow up on overdue customer accounts

• Perform bank reconciliations and manage expenses

• Maintain accurate financial records on Sage

• Assist with monthly debtors, creditors and cash-flow reporting

• Liaise with the external accountant regarding month-end, VAT and annual returns

• Track project payments and outstanding balances

Administration & Project Support

• Maintain organised digital project and company files

• Keep project trackers and records up to date

• Follow up on outstanding documents, approvals and information

• Maintain templates, checklists, supplier and client records

• Assist with general office administration

• Maintain the company's ticketing/monitoring system

• Provide administrative support to the wider team

Requirements

• 2-3+ years' experience in bookkeeping and office administration

• Working knowledge of Sage

• Good understanding of invoicing, debtors, creditors and bank reconciliations

• Basic understanding of VAT

• Strong Excel / Google Sheets skills

• Excellent attention to detail

• Strong organisational and time-management skills

• Clear written communication

• Ability to prioritise tasks and meet deadlines

• High level of confidentiality and discretion

• Self-motivated and able to work independently once trained

Advantageous:

• Bookkeeping/accounting qualification or part-qualification

• Experience in a project-based, engineering, construction, electrical or similar environment

• Familiarity with Eskom or municipal administration

Important

The successful candidate will initially work fully remotely. The company is in the process of securing office premises, after which the position will become office-based in Durbanville or the surrounding area. Candidates therefore need to be based in Durbanville/surrounds or be willing to commute once the office opens.