Financial Administrator/ Bookkeeper

Resources Partners Pty Ltd; Kempton Park; On-site; ZAR 254,000 - 304,000; Full time

Job summary

Resources Partners Pty Ltd in Kempton Park is seeking a Financial Administrator to manage banking, reconciliations, VAT, PAYE, and payroll processes. You will handle supplier and customer accounting, forex transactions, and general financial administration under the Head of Administration.

The role requires strong attention to detail, 5+ years in bookkeeping/financial admin, and proficiency with Sage or similar software. English is the working language.

Qualifications

• Minimum 5 years’ experience in a bookkeeping or financial administration role.
• Proficiency in Sage or similar accounting software.
• Strong working knowledge of South African VAT, PAYE and SARS compliance requirements.
• Experience with business banking platforms and foreign currency payment processing.
• High degree of accuracy, reliability and attention to detail.

Responsibilities

• Record daily banking transactions and perform monthly bank reconciliations across all company bank accounts.
• Process international supplier payments and monitor forex-related activities.
• Process supplier invoices and payments; manage supplier data and reconciliations.
• Allocate customer payments and monitor debtor aging; support invoicing when needed.
• Run monthly payroll and distribute payslips; maintain payroll records.
• Prepare VAT and PAYE submissions; assist with SARS queries and audits.
• Support external auditors with year-end processing and documentation.
• Provide general financial administration support to the Head of Administration.

Skills

Attention to detail

VAT & tax compliance knowledge

Cross-border payments experience

Analytical thinking

SARS compliance familiarity

Education

Relevant bookkeeping or financial administration qualification

Tools

Sage

Accounting software

Job description

Position: Financial Administrator
Location: Kempton Park, Gauteng
Reporting To: Head of Administration
Department/Function: Finance
Salary: R25,000 CTC per month
Languages: English

Formal Education

Relevant bookkeeping or financial administration qualification.

Required Experience & Skills

• Minimum 5 years’ experience in a bookkeeping or financial administration role.

• Proficiency in Sage or similar accounting software.

• Strong working knowledge of South African VAT, PAYE and SARS compliance requirements.

• Experience with business banking platforms and foreign currency payment processing.

• High degree of accuracy, reliability and attention to detail.

Key Responsibilities

Banking & Reconciliations

• Record daily banking transactions accurately and timeously across company bank accounts, including current accounts, credit cards and petrol cards.

• Perform monthly bank reconciliations and investigate and resolve reconciling items.

• Record bank interest in the correct accounting period.

• Create and maintain payment beneficiaries on the banking platform.

• Monitor daily cash flow and flag potential cash flow constraints.

• Handle general banking queries and card administration.

Foreign Currency & Forex

• Process international supplier payments through the company banking platform and ensure compliance with applicable requirements.

• Track and process forex forward cover deals and submit supporting documentation to the bank.

• Submit applicable advance payment notifications to SARS for foreign supplier payments.

• Monitor monthly customs VAT reports and ensure foreign currency transactions are correctly recorded and reconciled.

• Maintain records of open forex deals, maturity dates and related supplier transactions.

Accounts Payable

• Process supplier invoices accurately and timeously, verifying invoices against purchase orders and supplier statements.

• Process supplier payments according to agreed terms.

• Load and maintain supplier details on the accounting system.

• Process and allocate supplier credit notes.

• Reconcile supplier statements to invoices and ledger balances and resolve discrepancies.

• Track and categorise business expenditure and process staff expense claims.

Accounts Receivable

• Receive and accurately allocate customer payments, including local and cross-border transactions.

• Maintain supporting documentation for cross-border customer payments.

• Monitor debtor age analysis for cash receipt purposes and flag unallocated receipts or payment shortfalls.

• Provide backup support for customer invoicing and order processing when required.

Payroll

• Process monthly payroll accurately and timeously.

• Generate and distribute employee payslips and maintain digital records.

• Process salary payments through the company banking platform.

• Record payroll journals accurately in the accounting system.

• Maintain employee leave records.

• Submit monthly UIF declarations.

SARS & Tax Compliance

• Prepare and submit monthly VAT returns and process VAT payments and refunds.

• Maintain VAT records and supporting documentation in an audit-ready format.

• Prepare and submit monthly PAYE returns and payments.

• Assist with VAT audits, SARS queries and supporting documentation.

• Maintain SARS banking details and ensure correct payment references.

Audit & Year-End

• Assist external auditors with year-end financial processing, reconciliations, reports and supporting schedules.

• Provide payroll information required for annual COID submissions.

• Maintain an organised digital filing system to support audit and year-end requirements.

General Financial Administration

• Assist with BBBEE-related financial reporting and documentation.

• Process journals as required for accurate period-end accounting.

• Provide general financial administration support to the Head of Administration and wider team.

• Perform other duties reasonably aligned with the Financial Administrator role.