Bookkeeper / Administrator

JenRecruitment; Durbanville; Remote; ZAR 162,000 - 195,000; Full time

Job summary

JenRecruitment is seeking a Bookkeeper and Administrator for a growing professional services company based in Durbanville. The role covers day-to-day bookkeeping, financial administration, project administration and general office support, with an initial remote start before transitioning to office-based work in Durbanville.

The successful candidate will be organised, reliable and proactive, comfortable working with numbers, systems and administration, and capable of owning their role as the

Qualifications

• 2-3+ years’ experience in bookkeeping and office administration.
• Basic understanding of VAT
• Working knowledge of Sage
• Good invoicing, debtors, creditors and bank reconciliations knowledge

Responsibilities

• Bookkeeping & Finance: prepare and issue quotes and invoices
• Bookkeeping & Finance: capture supplier invoices and debtor payments
• Bookkeeping & Finance: allocate payments and assist with account queries
• Bookkeeping & Finance: follow up on overdue customer accounts
• Bookkeeping & Finance: perform bank reconciliations and manage expenses
• Administration & Project Support: maintain organised digital project and company files
• Administration & Project Support: keep project trackers and records up to date
• Administration & Project Support: assist with general office administration
• Administration & Project Support: maintain the company’s ticketing/monitoring system
• Administration & Project Support: provide administrative support to the wider team

Skills

Attention to detail

Organisational skills

Time-management

Clear written communication

Prioritisation

Confidentiality

Self-motivated

Independent work

Education

Bookkeeping/accounting qualification or part-qualification

Tools

Sage

Excel/Google Sheets

Job description

Bookkeeper / Administrator job vacancy in Durbanville, Cape Town.

A growing professional services company is looking for a Bookkeeper and Administrator to take responsibility for day-to-day bookkeeping, financial administration, project administration and general office support.

This is an excellent opportunity for an organised, reliable and proactive individual who enjoys working with numbers, systems and administration and is looking to take ownership of their role as the company grows.

Salary: R16 000 per month.

Key Responsibilities:

• Bookkeeping & Finance
  • Prepare and issue quotes and invoices
  • Capture supplier invoices and debtor payments
  • Allocate payments and assist with account queries
  • Follow up on overdue customer accounts
  • Perform bank reconciliations and manage expenses
  • Maintain accurate financial records on Sage
  • Assist with monthly debtors, creditors and cash-flow reporting
  • Liaise with the external accountant regarding month-end, VAT and annual returns
  • Track project payments and outstanding balances
• Administration & Project Support
  • Maintain organised digital project and company files
  • Keep project trackers and records up to date
  • Follow up on outstanding documents, approvals and information
  • Maintain templates, checklists, supplier and client records
  • Assist with general office administration
  • Maintain the company’s ticketing/monitoring system
  • Provide administrative support to the wider team

Requirements:

• 2-3+ years’ experience in bookkeeping and office administration
• Working knowledge of Sage
• Good understanding of invoicing, debtors, creditors and bank reconciliations
• Basic understanding of VAT
• Strong Excel / Google Sheets skills
• Excellent attention to detail
• Strong organisational and time-management skills
• Clear written communication
• Ability to prioritise tasks and meet deadlines
• High level of confidentiality and discretion
• Self-motivated and able to work independently once trained
• Advantageous:
  • Bookkeeping/accounting qualification or part-qualification
  • Experience in a project-based, engineering, construction, electrical or similar environment
  • Familiarity with Eskom or municipal administration

Important:

The successful candidate will initially work fully remotely. The company is in the process of securing office premises, after which the position will become office-based in Durbanville or the surrounding area. Candidates therefore need to be based in Durbanville/surrounds or be willing to commute once the office opens.