Billing Specialist - 3 month contract

Prime System Solutions; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Prime System Solutions in Cape Town is seeking a Billing Specialist to prepare and process invoices for clients based on contractual terms, ensuring timely billing and accuracy.

You will resolve discrepancies, maintain billing records, and provide support to internal and external clients, contributing to accurate revenue recognition and compliant billing practices.

Qualifications

• Strong numerical skills for calculations, reconciliations and data accuracy.
• Proficiency in basic math and understanding of accounting principles is beneficial.
• Ability to analyze and interpret contract terms for correct invoicing.
• Experience using billing software and common accounting/billing platforms.
• Effective communication with clients and internal teams is essential.
• Strong organizational skills and ability to prioritize tasks to meet deadlines.
• Problem-solving mindset to identify root causes and prevent issues.
• Familiarity with contract terminology, billing terms, and pricing structures.

Responsibilities

• Review contracts to understand billing terms, payment schedules and invoicing requirements.
• Create and send invoices to customers according to billing terms.
• Ensure invoices are accurate, timely and compliant with accounting standards.
• Manage billing schedules and ensure on-time invoicing and payments.
• Resolve billing discrepancies or disputes with customers and stakeholders.
• Maintain accurate billing records, invoices, payments and term changes.
• Support financial reporting with analyses related to billing and revenue recognition.
• Maintain real-time timesheets and update records as needed.
• Escalate complicated issues to senior resources when appropriate.
• Maintain documentation, processes and standards through change management.
• Maintain knowledge of products and services offered.

Skills

Numerical skills

Basic math

Accounting principles

Billing software

Communication

Organization

Problem-solving

Contract terms

Customer service

Job description

Job Overview:

The Billing Specialist is responsible for accurately preparing and processing invoices for clients based on contractual agreements. This role involves ensuring timely billing, resolving billing discrepancies, maintaining billing records and agreements, and providing support to internal and external clients. The Billing Specialist plays a critical role in ensuring accurate and efficient billing processes.

Job Overview:

The Billing Specialist is responsible for accurately preparing and processing invoices for clients based on contractual agreements. This role involves ensuring timely billing, resolving billing discrepancies, maintaining billing records and agreements, and providing support to internal and external clients. The Billing Specialist plays a critical role in ensuring accurate and efficient billing processes.

Responsibilities:

• Reviewing contracts: Review contractual agreements to understand the billing terms, payment schedules, and invoicing requirements
• Creating and sending invoices: Create and send invoices to customers according to the billing terms outlined in the contractual agreements
• Ensure that the invoices are accurate, timely, and comply with accounting standards and regulations. These invoices may also expand to ancillary charges that are outside the scope of the signed contract. (i.e., work done on a T&M basis or Hardware/Software resales)
• Managing billing schedules: Manage billing schedules for contractual agreements, ensuring that invoices are sent on time and that payments are received according to the payment schedules outlined in the contracts
• Resolving billing discrepancies: Resolve billing discrepancies or disputes with customers, working with internal teams and external stakeholders to resolve issues and ensure that payments are received on time
• Updating billing records: Maintain accurate billing records for contractual agreements, including invoices, payments received, and any changes to the billing terms or schedules
• Supporting financial reporting: Assist in financial reporting activities, including preparing reports and analyses related to contractual billing and revenue recognition
• Maintain accurate and real-time timesheets
• Receive mentoring and feedback from peers and others
• Where appropriate, elevate complicated issues to a more senior resource or other appropriate teams
• Maintain documentation, processes, and standards through the change management processes
• Maintain an in-depth knowledge of the products and services that are offered

Requirements:

• Contract billing involves handling various details, such as contract terms, pricing, and payment schedules
• Strong numerical skills are essential for performing calculations, reconciling accounts, and managing financial data accurately.
• Proficiency in basic math and familiarity with accounting principles are beneficial
• Need to analyze and interpret complex contractual terms and conditions, ensuring that billing accurately reflects the agreed-upon terms
• Proficiency in using billing software and systems is important for efficiently generating invoices, tracking payments, and managing customer accounts. Familiarity with popular accounting software and billing platforms is advantageous
• Effective communication is essential when interacting with clients, internal teams, and stakeholders
• Strong organizational skills and the ability to prioritize tasks help in managing workload effectively and meeting deadlines.
• Should be skilled in problem-solving, using critical thinking to identify root causes, propose solutions, and prevent future issues
• Familiarity with contract terminology, billing terms, and pricing structures is important for accurate invoicing.
• Strong customer service skills, including empathy, Professionalism and effective communication contribute to positive client experiences and satisfaction