Billing & Control Analyst

IQbusiness South Africa; Johannesburg; On-site; ZAR 420,000 - 660,000; Full time

Job summary

iqbusiness South Africa is seeking professionals for billing and reconciliation roles across three contractor-facing types. You will prepare inputs from timesheets and deliverables, validate rates and POs, and ensure evidence-based closure of exceptions in a controlled environment.

The positions emphasize maker-checker discipline, audit-ready records, and collaboration with client finance teams to sustain accurate monthly cycles and reporting.

Qualifications

• Degree or diploma in finance, accounting, commerce or related field.
• 7+ years in billing, accounts payable/receivable, revenue assurance or reconciliation.
• Experience validating rates, purchase orders, timesheets and invoices in high-volume environments.
• Experience working under maker-checker controls and producing audit evidence.

Responsibilities

• Prepare and validate billing inputs from approved timesheets and line items.
• Reconcile rate, PO, timesheet or deliverable, goods receipt and invoice.
• Run duplicate-payment and rate-to-contract checks.
• Contribute to monthly billing accuracy and leakage reporting.

Skills

Reconciliations

Invoice validation

Rate validation

Exception management

Purchase-order control

Advanced Excel

Education

Finance degree

Accounting degree

Tools

Excel

ERP system

Timesheet systems

Invoicing systems

Job description

We're seeking someone to prepare, validate and reconcile the billing data behind the service, and to make sure exceptions are found and closed with evidence.

Various positions are available across three role types: purchase-order maintenance and change control; time-and-material contracting and compliance; and billing and reconciliations. The panel will say which type each position is for, so please state your preference in your application.

About the Service

A leading South African financial institution is mobilising a managed service to run its contingent workforce process end to end. The service covers the full contractor lifecycle: requisitions, supplier routing, onboarding, contractor care, renewals, timesheets and deliverables, billing control and exits. It operates for a large population of contractors and consultants placed by a panel of more than 200 recruitment suppliers.

The service is delivered by a neutral managed service provider, on the client's systems and under the client's policies. The client keeps every decision that matters: policy, budget, rates, selection, payment and settlement. The provider administers, controls, reports and improves, and treats every supplier equally.

Key Responsibilities

Billing and reconciliation

• Prepare and validate the billing file inputs from approved timesheets, deliverables and payment line items.
• Reconcile approved rate, purchase order, timesheet or deliverable, goods receipt and invoice.
• Run duplicate-payment and rate-to-contract checks.

Purchase orders and contracting (type‑specific)

• Purchase‑order maintenance and change control: maintain purchase orders, top‑ups and changes through approved workflows and keep threshold controls.
• Time‑and‑material contracting and compliance: check engagement, rate and compliance data before work starts or continues.
• Billing and reconciliations: prepare billing files, support supplier invoicing, and carry out reconciliations and modelling.

Exceptions

• Investigate exceptions factually, prepare case evidence and track ageing to closure.
• Record all work with maker‑checker evidence.

Reporting

• Contribute to the monthly billing accuracy and leakage reporting.

What success looks like

• Billing inputs validated and reconciled before each cycle closes.
• Exceptions found early and closed with evidence.
• Purchase orders maintained within threshold controls.
• Complete maker‑checker evidence on all work.

Boundaries of the role

Independence is central to this service. This role does not:

• approve the billing file, goods receipt or an invoice, or approve payment or rates.
• handle any item where the provider or an affiliate is the supplier (affiliated‑supplier rule).
• override, or act in place of, a client decision on policy, budget, rates, selection, payment, settlement or risk acceptance.
• favour or disadvantage any supplier or candidate.
• influence supplier allocation, candidate screening or progression, rate outcomes, commercial disputes or supplier standing. This role sits in a ring‑fenced specialist team.

You must declare any current or recent relationship with the client institution or with any supplier on its panel.

Requirements

Qualifications

• Degree or diploma in finance, accounting, commerce or a related field. A partial qualification with strong practical experience may be considered.

Experience

• At least 7 years in billing, accounts payable or receivable, revenue assurance or reconciliation roles.
• Experience validating rates, purchase orders, timesheets and invoices in a high-volume environment.
• Experience working under maker‑checker controls and producing audit evidence.

Skills and knowledge

• Reconsilitions.
• Invoice and rate validation.
• Purchase‑order control.
• Exception management and attention to detail.

Systems and tools

• Advanced Excel, an enterprise resource planning (ERP) system, and timesheet or invoice systems.

Advantageous

• Experience of a contingent workforce or procure‑to‑pay platform.

Personal attributes

• Accurate under a month‑end deadline.
• Objective when a supplier disputes a line.
• Records everything so someone else can follow it.

Working relationships

• The Finance and Commercial Control Lead.
• The Team Leader, Contractor Administration, for timesheet close‑out.
• The client's accounts payable and finance teams.
• The MI/BI team, for billing data.

Please Note: As all iqbusiness roles require honesty in the handling of or access to cash, finances, financial systems, or confidential information; our recruitment process requires that the following background checks be completed: credit, criminal, ID, and qualification verification.

iqbusiness is committed to sustainable growth and transformation, we embrace diversity and employ previously disadvantaged individuals