Assistant to Company Secretary (Mining Industry)

Rakkgalakane; Roodepoort; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading firm in governance support in Roodepoort is looking for an Assistant to the Company Secretary. The role involves preparing Board documents, managing meeting logistics, and supporting compliance monitoring. Candidates must have a Degree or Diploma in Administration or Law and at least 2 years of relevant experience. Excellent communication skills are essential for engaging with stakeholders.

Qualifications

• Grade 12 mandatory.
• Minimum 2 years experience in an administrative environment focused on governance or legal support.
• Experience in legal administrative environment preferred.

Responsibilities

• Assist in preparation of Board and Committee documents.
• Prepare and distribute meeting agendas and documents.
• Timely handling of routine office tasks.

Skills

Administrative skills

Knowledge of governance frameworks

Verbal communication

Written communication

Education

Degree / National Diploma in Administration or Law

LLB / CGISA qualification or working towards it

Job description

Overview

Assistant to Company Secretary, Roodepoort, Rneg + Ben

Requirements

• Grade 12;
• Degree / National Diploma in Administration or Law.
• An LLB / CGISA qualification or working towards such is advantageous .
• Min 2 years of experience in an administrative environment with a focus on governance and / or legal support.
• Exp legal administrative environment is preferred.
• Exp administrative support to Board or technical committees , meeting administration , and
• Knowledge of governance frameworks (e.g., King IV ), relevant legislation (e.g., Companies Act, Listing Rules), and regulatory requirements, preferably within the mining sector .

Duties

• Assistance in the preparation of accurate Board and Committee documents (agendas, minutes, resolutions);
• Preparation and distribution of meeting agendas, programmes, and documents before scheduled meetings;
• Efficient turnaround time when requested to address and correct any revisions or feedback received on documents;
• Speed and accuracy in retrieval and provision of documents to stakeholders;
• Timeliness and effectiveness in l ogistical arrangements for meetings, including venue bookings and transportation where necessary;
• Assist in general compliance monitoring and reporting on the number of compliance issues identified and assist in their resolution;
• Assist preparations for audits, including the completeness and accuracy of compliance documentation.
• Assist in maintaining an effective and efficient records management system ;
• Timely and accurate handling of routine office tasks, such as document preparation and filing;
• Provide clear and professional written and verbal communication to internal and external stakeholders, ensuring speedy responses to queries and the handing of information;
• Effective engagement with various stakeholders, including maintaining relationships and addressing concerns.