Assistant to CEO / COO

Boardroom Appointments; Johannesburg; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Boardroom Appointments in Johannesburg is seeking an experienced executive assistant to support the CEO, COO, and CFO, coordinating calendars, travel, and key documentation.

This high-responsibility role requires organisational excellence, polished communication, and discretion in handling confidential information, with a fast-paced, growth-focused environment.

Qualifications

• Highly organised and detail-oriented.
• Strong communication and problem-solving ability.
• Able to operate under pressure in a fast-paced environment.
• Strong computer and administration skills.
• Self-driven with excellent follow-through.

Responsibilities

• Manage and maintain all administrative functions for the CEO and COO
• Keep calendars, reminders, meetings, and travel schedules fully updated and coordinated
• Arrange local and international travel, accommodation, visas, and logistics
• Coordinate meetings, presentations, and important follow-ups
• Ensure all executive files and records remain updated and organised, including insurance portfolios, vehicle registrations, contracts, licenses, and key company documentation
• Manage administration related to company assets, properties, rentals, municipal accounts, maintenance schedules, quotations, and supplier communication
• Register and maintain company participation in awards, rankings, conferences, and strategic industry platforms to help keep the company and leadership team visible
• Assist in maintaining structure, organisation, and communication across departments* Handle highly confidential information professionally and discreetly
• Report directly to the CEO, COO, and CFO

Skills

Organised

Communication skills

Problem solving

Pressure handling

Computer skills

Self-motivated

Job description

A high-responsibility role supporting senior leadership in a fast-moving African business environment.Key Responsibilities:

• Manage and maintain all administrative functions for the CEO and COO
• Keep calendars, reminders, meetings, and travel schedules fully updated and coordinated
• Arrange local and international travel, accommodation, visas, and logistics
• Coordinate meetings, presentations, and important follow-ups
• Ensure all executive files and records remain updated and organised, including insurance portfolios, vehicle registrations, contracts, licenses, and key company documentation
• Manage administration related to company assets, properties, rentals, municipal accounts, maintenance schedules, quotations, and supplier communication
• Register and maintain company participation in awards, rankings, conferences, and strategic industry platforms to help keep the company and leadership team visible
• Assist in maintaining structure, organisation, and communication across departments* Handle highly confidential information professionally and discreetly
• Report directly to the CEO, COO, and CFO

Requirements:

• Highly organised and detail-oriented
• Strong communication and problem-solving ability
• Able to operate under pressure in a fast-paced environment
• Strong computer and administration skills
• Self-driven with excellent follow-through