Assistant Shipping Controller

Interslab; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Interslab in Durban is seeking an Assistant Shipping Controller to join our team. You will manage shipping documentation, liaise with shipping lines and transporters, and ensure accuracy and deadlines are met.

The role is office-bound, Monday to Friday, with a focus on document control, data capture in ShipShape and Excel, and providing shipping admin support to internal departments. Experience in freight forwarding or warehousing preferred; strong attention to detail, organisational skills, and

Qualifications

• Resides in Durban or surrounds.
• Reliable transport to/from the workplace.
• Fully office bound: Mon to Fri 07h15-16h30.
• 3+ years in a relevant role (order processing, shipping admin).
• Strong MS Excel and reporting skills.
• Excellent administrative, organisational and document control abilities.
• Attention to detail and accuracy.
• Strong communication and follow-up skills.

Responsibilities

• Verify shipping documents for accuracy against POs and proformas.
• Create and maintain physical and electronic shipping files.
• Capture shipping information on ShipShape and spreadsheets.
• Prepare docs for switch bills, invoices and packing lists.
• Track original bills and follow up on missing docs and telex releases.
• Monitor shipments daily and request notices and invoices from lines.
• Prepare delivery instructions and line instructions.
• Ensure Navis is assigned to transporters and return of empty containers.
• Submit shipping docs to banks for foreign payments.
• Check, reference and reconcile month-end invoices.

Skills

Attention to detail

Organisational skills

Proactive

Communication skills

Ability to work under pressure

Education

Tertiary qualification in supply chain management

Logistics / Business administration

International trade

Tools

ShipShape

Navis

Microsoft Excel

Job description

Interslab has an exciting opportunity for an Assistant Shipping Controller to join our Durban team!

We are looking for a detail-oriented, organised and proactive individual with experience in shipping administration and documentation. The ideal candidate will understand the importance of accuracy, strong document control and meeting strict shipping deadlines, while confidently liaising with shipping lines, transporters, suppliers and internal departments.

The remuneration package is market related.

Key responsibilities:

• Verify shipping documents for accuracy and ensure alignment with purchase orders and proformas.
• Create and maintain physical and electronic shipping files.
• Capture shipping information on ShipShape and spreadsheets.
• Prepare documentation for switch bills, commercial invoices and packing lists.
• Track original bills sent by courier and follow up on outstanding shipping documentation and telex releases.
• Monitor shipments daily and request arrival notices and invoices from shipping lines.
• Prepare delivery instructions and shipping line instructions.
• Ensure Navis is assigned to transporters and monitor the timely return of empty containers within the applicable free time.
• Submit shipping documentation to banks in support of foreign payments.
• Check, reference and reconcile month-end invoices and statements before submitting them for payment.
• Maintain accurate filing systems and provide general shipping administrative support.

REQUIREMENTS

• Resides in DBN or surrounds
• Reliable transport to/from the workplace
• Fully office bound: Mon to Fri from 07h15-16h30 Grade 12 (matric).
• A tertiary qualification in supply chain management, logistics, business administration or international trade will be an added advantage.
• At least 5 years experience in a fast-paced freight forwarding, warehousing, distribution or manufacturing environment.
• Strong Microsoft Excel and reporting skills.
• Excellent administrative, organisational and document control abilities.
• Exceptional attention to detail and accuracy.
• Strong communication and follow-up skills.
• Ability to work under pressure and meet strict deadlines.