Shipping Document Controller (Contract)

Hr Xchange; Johannesburg; On-site; ZAR 260,000 - 360,000; Full time

Job summary

Hr Xchange seeks an experienced Shipping Document Controller to manage import/export documentation for shipments into Africa. The role involves preparing and checking shipping documents, tracking containers and coordinating with factories, banks and customers to ensure accurate documentation and timely clearance at destination.

On-site in Bryanston with a requirement of at least three years in logistics, including cross-trade experience and strong Excel/Outlook skills. Equal opportunity employer.

Qualifications

• Matric certificate required.
• Diploma or degree in logistics preferred.
• At least three years logistics experience, including experience working in an office environment.
• Cross-trade knowledge and experience.
• Knowledge of export documentation requirements and compliance inspection documents, including COC, SONCAP and ECTN.
• Advanced Microsoft Excel skills and proficiency in Microsoft Outlook.
• Experience working with logistics systems, including NERP.
• Strong administrative, organisational and time-management skills.
• Meticulous attention to detail and accuracy when handling shipping documentation.

Responsibilities

• Prepare commercial invoices, packing lists and documentation for letters of credit.
• Ensure bills of lading and other shipping documents are issued correctly.
• Confirm and amend shipping documents with factories as required.
• Track containers and shipping documents, and maintain accurate status reports.
• Follow up daily with factories to ensure original documents are issued on time.
• Send original shipping documents to customers on time for clearance at destination.
• Coordinate with billing teams, relevant offices, factories, banks and customers to meet documentation requirements.
• Maintain supply chain documentation in accordance with company quality requirements.
• Report documentation and shipment issues to management.

Skills

Advanced Excel

Outlook

Time management

Attention to detail

Organisational skills

Education

Diploma or degree in logistics

Matric certificate

Tools

NERP

Job description

Salary: Market related
Location: Bryanston
Employment type: Permanent
Working arrangement: On-site

Our client is seeking an experienced Shipping Document Controller to manage import and export documentation for shipments into Africa. The role involves preparing and checking shipping documents, tracking containers and coordinating with factories, banks and customers to ensure accurate documentation and timely clearance at destination.

Responsibilities

• Prepare commercial invoices, packing lists and documentation for letters of credit.
• Ensure bills of lading and other shipping documents are issued correctly.
• Confirm and amend shipping documents with factories as required.
• Track containers and shipping documents, and maintain accurate status reports.
• Follow up daily with factories to ensure original documents are issued on time.
• Send original shipping documents to customers on time for clearance at destination.
• Coordinate with billing teams, relevant offices, factories, banks and customers to meet documentation requirements.
• Maintain supply chain documentation in accordance with company quality requirements.
• Report documentation and shipment issues to management.

Requirements

• Matric certificate.
• A diploma or degree in logistics would be advantageous.
• At least three years logistics experience, including experience working in an office environment.
• Cross-trade knowledge and experience.
• Knowledge of export documentation requirements and compliance inspection documents, including COC, SONCAP and ECTN.
• Advanced Microsoft Excel skills and proficiency in Microsoft Outlook.
• Experience working with logistics systems, including NERP.
• Strong administrative, organisational and time-management skills.
• Meticulous attention to detail and accuracy when handling shipping documentation.

Our client is an equal opportunity employer.