Shipping Document Controller

Hr Xchange; Johannesburg; On-site; ZAR 279,000 - 469,000; Part time

Job summary

Hr Xchange is seeking an experienced Shipping Document Controller to manage import/export documentation for shipments to African destinations. The role involves preparing shipping documents, tracking containers, and coordinating with factories, banks and clients to ensure accurate documentation on time.

This is a 12-month fixed-term, on-site position in Bryanston. Applicants should have Matric, a logistics qualification (advantageous), at least three years in logistics with cross-trade

Qualifications

• Matric certificate required.
• Diploma or degree in logistics advantageous.
• At least three years logistics experience, including office environment.
• Cross-trade knowledge and experience.
• Knowledge of export documentation requirements incl COC, SONCAP and ECTN.
• Advanced Excel and Outlook skills.
• Experience using logistics systems, including NERP.
• Strong document administration, organisation and time-management with accuracy.

Responsibilities

• Prepare invoices, packing lists and documentation for letters of credit.
• Ensure bills of lading and other shipping documents are issued correctly.
• Track containers and shipping documents, and maintain shipment status reports.
• Confirm and amend shipping documentation with factories.
• Follow up daily with factories to ensure original documents are issued on time.
• Send original shipping documents to clients in time for clearance at destination.
• Coordinate with billing teams, regional offices, factories, banks and clients to meet documentation requirements.
• Maintain supply chain documents in accordance with quality requirements.
• Report documentation and shipment issues to management.

Education

Matric certificate

Diploma/degree in logistics

Tools

Excel

Microsoft Outlook

NERP

Job description

Salary: Market related
Location: Bryanston
Employment type: Fixed-term contract
Contract duration: 12 months
Working arrangement: On-site

Our client is seeking an experienced Shipping Document Controller to manage import and export documentation for shipments to African destinations. The role involves preparing and checking shipping documents, tracking containers and coordinating with factories, banks and clients to ensure documentation is accurate and available on time.

Responsibilities

• Prepare commercial invoices, packing lists and documentation for letters of credit.
• Ensure bills of lading and other shipping documents are issued correctly.
• Track containers and shipping documents, and maintain shipment status reports.
• Confirm and amend shipping documentation with factories.
• Follow up daily with factories to ensure original documents are issued on time.
• Send original shipping documents to clients in time for clearance at destination.
• Coordinate with billing teams, regional offices, factories, banks and clients to meet documentation requirements.
• Maintain supply chain documents in accordance with quality requirements.
• Report documentation and shipment issues to management.

Requirements

• Matric certificate.
• A diploma or degree in logistics would be advantageous.
• At least three years logistics experience, including experience working in an office environment.
• Cross-trade knowledge and experience.
• Knowledge of export documentation requirements and compliance inspection documents, including COC, SONCAP and ECTN.
• Advanced Microsoft Excel skills and proficiency in Microsoft Outlook.
• Experience using logistics systems, including NERP.
• Strong document administration, organisation and time-management skills, with meticulous attention to accuracy.

Our client is an equal opportunity employer.