Assistant Director: Records Management (Auxiliary Services)

The Presidency; Pretoria; In loco; ZAR 438.000 - 536.000; Tempo pieno

Descrizione del lavoro

The Presidency is seeking an Assistant Director: Records Management (Auxiliary Services) to oversee records governance and management for both paper and electronic records in Pretoria. The role includes IDMS, registry services, retention, disposal and archival transfers, as well as staff training and policy development.

You will ensure NARSSA compliance, manage the records system and support digitisation initiatives while coordinating with ICT and service providers.

Competenze

• Senior Certificate plus Bachelor's degree or ND in Records/Archives Management
• 3-5 years related experience
• Knowledge of NARSSA Act and public service prescripts

Mansioni

• Records Governance: Implement policies, maintain file plans and ensure NARSSA compliance.
• Records Management: Manage paper-based and electronic records, IDMS and correspondence.
• Registry Services: Oversee Registry and Mini Registry operations, mail and correspondence control.
• Records Preservation: Manage retention, secure storage, disposal and archival transfers.
• Training and Support: Train staff, develop SOPs, review policies and provide guidance.
• Systems and Improvement: Monitor electronic systems, support digitisation, address backlogs and report on performance.
• Telephone and Switchboard Services: Manage telephones and switchboard service delivery, liaise with ICT and service providers

Conoscenze

Records management

IDMS knowledge

Electronic records

Records retrieval

Communication skills

Client orientation

Integrity

Service delivery

Planning

Execution

Formazione

Bachelor's/ND in Records

Senior Certificate

NQF Level 6 equivalence

Strumenti

IDMS knowledge

Records management tools

Descrizione del lavoro

The Presidency is an equal opportunity, affirmative action employer. It is our intention to promote representivity (race, gender and disability). The candidature of persons whose transfer/appointment will promote representivity will receive preference.

POST 38/238: Assistant Director: Records Management (Auxiliary Services) (Ref No: AUX/PRES/2026)

Salary: R487 197 per annum (Level 09)
Centre: Pretoria

Requirements

• A Senior Certificate plus an appropriate Bachelor’s degree/ or National Diploma in Records, Registry, Archives Management OR an equivalent qualification on NQF level 6. Minimum of three (3) to five (5) years related experience.
• Knowledge of the National Archives and Records Service of South Africa Act (NARSSA), 1996, and relevant public service prescripts.
• Knowledge of the Integrated Document and Records Management System (IDMS), electronic correspondence management and records retrieval processes.
• Process competencies: Communication, both oral and written. Client orientation and customer focus. Honesty and integrity. Service delivery innovation. Planning and Execution.

Duties

• Records Governance: Implement policies, maintain file plans and ensure NARSSA compliance.
• Records Management: Manage paper-based and electronic records, including the integrated document management system (IDMS) and correspondence.
• Registry Services: Oversee Registry and Mini Registry operations, mail and correspondence control and service standards.
• Records Preservation: Manage records retention, secure storage, authorised disposal and archival transfers.
• Training and Support: Manage and train staff, develop SOPs, Review Policies and provide records management guidance.
• Systems and Improvement: Monitor electronic systems, support digitisation, address backlogs and report on performance.
• Telephone and Switchboard Services: Manage and Monitor telephones, switchboard service delivery, resolve operational issues and liaise with ICT and service providers.

Enquiries

Mr Charles Ford: 021 464-2216

Note

Email applications must on the subject line state only the Reference number: AUX/PRES/2026 (with no spaces)