SENIOR HR PRACTITIONER

Department of Community Safety; Johannesburg; Sur place; ZAR 372 000 - 454 000; Plein temps

Résumé du poste

Department of Community Safety in Johannesburg seeks a records management professional with a degree in public administration and 3–5 years of Records Management experience. The role involves developing control registers, filing systems, and HR record handling in line with regulations.

Applicants must hold driving licenses (A and EC) and have knowledge of Treasury and public service regulations. The post emphasizes confidentiality and compliance with National Archive and HR policies.

Qualifications

• A Grade 12 certificate plus a bachelor’s degree in public administration or NQF level 6.
• 3-5 years’ experience in Records Management.
• All valid driving licenses (A and EC).
• Knowledge of Treasury regulations and public service regulations.

Responsabilités

• Develop a control register and ensure that all correspondence received is registered and dispatched accordingly.
• Prepare filing of all documents and punching to the relevant box files.
• Ensure confidentiality of live and archived files according to standards.
• Implement proper HR filing systems and store HR files as informed by guidelines.
• Prepare reports for strategic reporting and monitor trends in personnel record management.

Connaissances

Records management

HR filing

Project management

Stakeholder relations

Treasury regulations

Formation

Bachelor’s degree in public administration

Description du poste

• Package : R 413 001,00 per annum plus service benefits
• Enquiries : Call Ms. Avhatakali Nemukula/Mr. Vuyolwethu Sondo, Telephone Number: 011 689 3845/ 3723/ 3847

Requirements

• A Grade 12 certificate plus a bachelor’s degree in public administration or NQF level 6. 3-5 years’ experience in Records Management. All valid relevant driving licenses (A and EC). No criminal record or any pending cases against you.Knowledge and Skills: Treasury regulations. Understanding of different project management principles. Relevant legislation and public service regulations. Understanding DCS related projects. Understanding of expectations of customers. Knowledge of SLAs. Management information knowledge. Labour relations concepts, theories, prescripts and legislation. Project management methodologies. Business performance management. Stakeholder relationship management. Policy development analysis and application. Negotiation skills.

Duties

• Develop a control register and ensure that all correspondence received is registered and dispatched accordingly. Prepare documentation received on a daily basis and ensure filing according to Departmental file plan and National Archive Act 43 of 1996. Prepare filing of all documents and punching to the relevant box files. Ensure confidentiality of live and archived files according to the Minimum Information Security Standard of 2000. Implement proper HR filing systems. Store HR files as informed by departmental archiving guidelines. Monitor and evaluate trends and patterns of Departmental Personnel Record Management systems and report deviations. Implement and identify records management policies gaps. Benchmark, analyse trends and practices. Prepare reports for various strategic reporting. Collect payslips for all normal and supplementary runs. Sort and distribute payslips to various officials. Distribute payroll and payroll certificates for signing by relevant authority in line with Treasury Regulations. File all correspondence relating to payroll. Collect and distribute IRP5s and file them on an annual basis. Prepare reports for various strategic reporting. Develop a database for all HR queries received. Register all queries received in the HR database. Allocate all enquiries according to complexity. Facilitate timeous responses to clients. Where necessary escape complex queries for urgent intervention and possible resolution. Prepare incoming and outgoing correspondence for all correspondence received. Facilitate reports for various strategic reporting. Coach and mentor staff members. Co-ordinate the development of operational plans, alignment of performance contracts, monitoring and evaluation. Submit inputs for drafting of unit budget. Supervise utilisation of sub-section budget and expenditure. Submit inputs the compilation of various reports and statistics for the sub-section. Supervise staff related matters e.g. leave and conflict.

Notes

• Gauteng DCS is an equal opportunity and gender-sensitive employer, and it intends to promote retrospectivity in the Public Service through the filling of these posts. The Department is committed to the achievement and maintenance of diversity and equity in employment. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources Directives will be taken into consideration. The Department of Community Safety reserves the right not to make an appointment and to use other recruitment processes. Candidate will be placed according to corridor coordination and the Department’s needs. The Department will not accept posted, emailed or hand delivered applications. We encourage youth, people with disability, coloured, Indian and white to apply and a confirmation of disabilities from a registered medical practitioner must be attached to the application.

Employer

Department of Community Safety

Location

Johannesburg

Closing Date

09-11-2026