Assistant Director: Records Management (Auxiliary Services)

Presidency; Pretoria; On-site; ZAR 438,000 - 536,000; Full time

Job summary

The Presidency is seeking an Assistant Director: Records Management (Auxiliary Services) in Pretoria. Salary is R487 197 per annum (Level 09).

A Bachelor’s degree/ National Diploma in Records, Registry, Archives Management or equivalent (NQF level 6) with 3–5 years of related experience is required. Responsibilities include implementing records governance, managing paper and electronic records (IDMS), overseeing registry services, and staff training with SOP development.

Qualifications

• Bachelor’s degree or National Diploma in Records, Registry, Archives Management or equivalent (NQF level 6).
• 3–5 years related experience in records management.
• Knowledge of NARSSA Act and public service prescripts.
• Knowledge of IDMS and electronic records management.

Responsibilities

• Implement records governance policies and maintain file plans.
• Manage paper and electronic records including IDMS and correspondence.
• Oversee Registry and Mini Registry operations, mail handling and service standards.
• Manage retention, storage, disposal and archival transfers.
• Train staff, develop SOPs, review policies and provide guidance.
• Monitor electronic systems, support digitisation and address backlogs.
• Manage telephone and switchboard services and liaise with ICT/service providers.

Skills

Records Governance

IDMS Knowledge

Communication Skills

Customer Focus

Education

Bachelor's degree in Records/Archives

Tools

IDMS software

Job description

The Presidency is an equal opportunity, affirmative action employer. It is our intention to promote representivity (race, gender and disability). The candidature of persons whose transfer/appointment will promote representivity will receive preference.

POST 38/238: Assistant Director: Records Management (Auxiliary Services) (Ref No: AUX/PRES/2026)

Salary: R487 197 per annum (Level 09)
Centre: Pretoria

Requirements

• A Senior Certificate plus an appropriate Bachelor’s degree/ or National Diploma in Records, Registry, Archives Management OR an equivalent qualification on NQF level 6. Minimum of three (3) to five (5) years related experience.
• Knowledge of the National Archives and Records Service of South Africa Act (NARSSA), 1996, and relevant public service prescripts.
• Knowledge of the Integrated Document and Records Management System (IDMS), electronic correspondence management and records retrieval processes.
• Process competencies: Communication, both oral and written. Client orientation and customer focus. Honesty and integrity. Service delivery innovation. Planning and Execution.

Duties

• Records Governance: Implement policies, maintain file plans and ensure NARSSA compliance.
• Records Management: Manage paper-based and electronic records, including the integrated document management system (IDMS) and correspondence.
• Registry Services: Oversee Registry and Mini Registry operations, mail and correspondence control and service standards.
• Records Preservation: Manage records retention, secure storage, authorised disposal and archival transfers.
• Training and Support: Manage and train staff, develop SOPs, Review Policies and provide records management guidance.
• Systems and Improvement: Monitor electronic systems, support digitisation, address backlogs and report on performance.
• Telephone and Switchboard Services: Manage and Monitor telephones, switchboard service delivery, resolve operational issues and liaise with ICT and service providers.

Enquiries

Mr Charles Ford: 021 464-2216

Note

Email applications must on the subject line state only the Reference number: AUX/PRES/2026 (with no spaces)