Assistant Director, Records Management & Governance

The Presidency; Pretoria; On-site; ZAR 438,000 - 536,000; Full time

Job summary

The Presidency is seeking an Assistant Director: Records Management (Auxiliary Services) to oversee records governance and management for both paper and electronic records in Pretoria. The role includes IDMS, registry services, retention, disposal and archival transfers, as well as staff training and policy development.

You will ensure NARSSA compliance, manage the records system and support digitisation initiatives while coordinating with ICT and service providers.

Qualifications

• Senior Certificate plus Bachelor's degree or ND in Records/Archives Management
• 3-5 years related experience
• Knowledge of NARSSA Act and public service prescripts

Responsibilities

• Records Governance: Implement policies, maintain file plans and ensure NARSSA compliance.
• Records Management: Manage paper-based and electronic records, IDMS and correspondence.
• Registry Services: Oversee Registry and Mini Registry operations, mail and correspondence control.
• Records Preservation: Manage retention, secure storage, disposal and archival transfers.
• Training and Support: Train staff, develop SOPs, review policies and provide guidance.
• Systems and Improvement: Monitor electronic systems, support digitisation, address backlogs and report on performance.
• Telephone and Switchboard Services: Manage telephones and switchboard service delivery, liaise with ICT and service providers

Skills

Records management

IDMS knowledge

Electronic records

Records retrieval

Communication skills

Client orientation

Integrity

Service delivery

Planning

Execution

Education

Bachelor's/ND in Records

Senior Certificate

NQF Level 6 equivalence

Tools

IDMS knowledge

Records management tools

Job description

The Presidency is seeking an Assistant Director: Records Management (Auxiliary Services) to oversee records governance and management for both paper and electronic records in Pretoria. The role includes IDMS, registry services, retention, disposal and archival transfers, as well as staff training and policy development.

You will ensure NARSSA compliance, manage the records system and support digitisation initiatives while coordinating with ICT and service providers.