Arts Administrator & Operations Coordinator

Placements24; Bloemfontein; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive health insurance and a/p

Pension plan

Paid time off and holiday leave

Supportive and collaborative team

Job summary

Placements24 in Bloemfontein is seeking an Arts Administrator & Operations Coordinator to support the day-to-day operations of our arts and entertainment programs in the Free State. The role demands strong organizational and communication skills to manage multiple projects and events across a busy schedule.

The successful candidate will handle administrative tasks, coordinate event logistics, and assist with financials and reporting.

Qualifications

• Diploma or Bachelor’s in Arts Administration, Business Management, or related field.
• Minimum of 3 years of experience in administrative or operational support.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office and CRM/database management.
• Strong interpersonal and written/verbal communication.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Handle administrative duties, including correspondence, scheduling, and records.
• Coordinate logistics for events, rehearsals, performances, venue bookings, and equipment.
• Support financial administration: invoices, budgets, petty cash.
• Serve as point of contact for artists, staff, volunteers, and external stakeholders.
• Maintain databases and implement efficient filing systems.
• Assist with reports, proposals, and promotional materials.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Education

Arts Administration degree

Business Management degree

Tools

Microsoft Office Suite

CRM systems

Job description

About the Role

Our client is seeking a highly organized and proactive Arts Administrator & Operations Coordinator to support their bustling Arts & Entertainment operations in Bloemfontein. This role is essential for ensuring the smooth day-to-day functioning of the organization, managing administrative tasks, coordinating logistics, and supporting various artistic projects and events. The ideal candidate will be adept at multitasking, possess strong communication skills, and have a passion for the arts, contributing to a productive and efficient creative environment in the Free State.

Key Responsibilities

• Manage administrative duties, including correspondence, scheduling, and record-keeping.
• Coordinate logistics for events, rehearsals, and performances, including venue booking and equipment management.
• Support financial administration, such as processing invoices, tracking budgets, and managing petty cash.
• Act as a point of contact for artists, staff, volunteers, and external stakeholders.
• Maintain organizational databases and implement efficient filing systems.
• Assist with the preparation of reports, proposals, and promotional materials.

Requirements

• Diploma or Bachelor's degree in Arts Administration, Business Management, or a related field.
• Minimum of 3 years of experience in an administrative or operational support role, preferably within the Arts & Entertainment sector.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with CRM or database management systems.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.

Benefits

• Competitive annual salary.
• Opportunity to contribute to the cultural vibrancy of Bloemfontein.
• Comprehensive health insurance and pension plan.
• Paid time off and holiday leave.
• A supportive and collaborative team atmosphere.