Agriculture Administrative Specialist & Operations Lead

Plennegy (Pty) Ltd.; South Africa; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Pidelta, based in Greytown, is seeking an Administrative Specialist to oversee filing systems, keep administrative records, support office management, organize meetings, and manage supplies and equipment. This role also provides operations support to managers and assists the finance function with sundry creditors and petty cash.

The ideal candidate will handle payroll inputs, employee records, payroll reconciliations where needed, and contribute to training coordination, EE reporting, and safety

Responsibilities

• Implement a filing system to ensure access to documentation.
• Keep up to date administrative records of vehicles, corporate clothing and insurance claims.
• Active participation in Office Management, including general clerical tasks.
• Organise and prepare meetings and events.
• Manage office equipment and supplies and ordering new equipment and supplies as needed.
• Assist Accounting department by managing certain sundry creditors, rentals, internal charges, stocks and Petty Cash.
• Managing Office Equipment and supplies.
• Provide Operations support and documentation support (Fire Duty and Ad Hoc) for Managers.
• Assist the Occupation Health & Safety Manager in ensuring compliance to relevant requirements and thereby creating a safe space.
• Implement corrective actions where needs exist.
• Assist with EE committee commitments and ensure that employment equity reports are submitted timeously.
• Will oversee the telephone and reception for Pidelta.
• Convey the messages to the respective individuals.
• Sorting out post and handing it out.
• Check stationary weekly.
• Internal Delivery note database.
• Research the needs for training.
• Co-ordinate and implement training.
• Calculate stock item prices.
• Capture stock/issues on database.
• Print and Capture stock Journals.
• Capture supplier invoices, credit notes, expense claims, petty-cash transactions, and payment-supporting documentation accurately and on time.
• Assist with customer invoicing, debtor statements, payment follow-up, and allocation of customer receipts.
• Maintain orderly records of cash receipts, payments, advances, and reimbursements.
• Prepare supplier payment packs for review and approval.
• Collect and verify payroll inputs such as attendance records, overtime approvals, leave forms, new-employee documentation, terminations, and salary changes.
• Maintain confidential employee files and ensure payroll documentation is complete and authorised.
• Assist with payroll reconciliations, payslip distribution, employee queries, and filing of payroll-related reports.
• Support the administration of statutory and employee-benefit documentation where applicable.
• Assist with the compiling of Take On’s , Termination and Reinstatement batches.

Job description

Pidelta, based in Greytown, is seeking an Administrative Specialist to oversee filing systems, keep administrative records, support office management, organize meetings, and manage supplies and equipment. This role also provides operations support to managers and assists the finance function with sundry creditors and petty cash.

The ideal candidate will handle payroll inputs, employee records, payroll reconciliations where needed, and contribute to training coordination, EE reporting, and safety