Pidelta: Administrative Specialist (Greytown)

Plennegy (Pty) Ltd.; South Africa; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Pidelta, based in Greytown, is seeking an Administrative Specialist to oversee filing systems, keep administrative records, support office management, organize meetings, and manage supplies and equipment. This role also provides operations support to managers and assists the finance function with sundry creditors and petty cash.

The ideal candidate will handle payroll inputs, employee records, payroll reconciliations where needed, and contribute to training coordination, EE reporting, and safety

Responsibilities

• Implement a filing system to ensure access to documentation.
• Keep up to date administrative records of vehicles, corporate clothing and insurance claims.
• Active participation in Office Management, including general clerical tasks.
• Organise and prepare meetings and events.
• Manage office equipment and supplies and ordering new equipment and supplies as needed.
• Assist Accounting department by managing certain sundry creditors, rentals, internal charges, stocks and Petty Cash.
• Managing Office Equipment and supplies.
• Provide Operations support and documentation support (Fire Duty and Ad Hoc) for Managers.
• Assist the Occupation Health & Safety Manager in ensuring compliance to relevant requirements and thereby creating a safe space.
• Implement corrective actions where needs exist.
• Assist with EE committee commitments and ensure that employment equity reports are submitted timeously.
• Will oversee the telephone and reception for Pidelta.
• Convey the messages to the respective individuals.
• Sorting out post and handing it out.
• Check stationary weekly.
• Internal Delivery note database.
• Research the needs for training.
• Co-ordinate and implement training.
• Calculate stock item prices.
• Capture stock/issues on database.
• Print and Capture stock Journals.
• Capture supplier invoices, credit notes, expense claims, petty-cash transactions, and payment-supporting documentation accurately and on time.
• Assist with customer invoicing, debtor statements, payment follow-up, and allocation of customer receipts.
• Maintain orderly records of cash receipts, payments, advances, and reimbursements.
• Prepare supplier payment packs for review and approval.
• Collect and verify payroll inputs such as attendance records, overtime approvals, leave forms, new-employee documentation, terminations, and salary changes.
• Maintain confidential employee files and ensure payroll documentation is complete and authorised.
• Assist with payroll reconciliations, payslip distribution, employee queries, and filing of payroll-related reports.
• Support the administration of statutory and employee-benefit documentation where applicable.
• Assist with the compiling of Take On’s , Termination and Reinstatement batches.

Job description

Pidelta is a professional modern multi-faceted agri-business with a wide range of products and services. The go-to company for seed-growing services for a range of crops and climate types, Pidelta has a long history and an excellent track record in the areas of crop production, forestry and livestock products. Established in 1973 with the primary function of producing parent seed and seed maize for Africa's largest seed supplier, Pidelta has grown into an extensive agricultural concern with farming enterprises across South Africa.

The following position has become available at Pidelta, based in Greytown: Administrative Specialist

RESPONSIBILITIES

ADMINISTRATIVE FUNCTIONS

• Implement a filing system to ensure access to documentation.
• Keep up to date administrative records of vehicles, corporate clothing and insurance claims.
• Active participation in Office Management, including general clerical tasks.
• Organise and prepare meetings and events.
• Manage office equipment and supplies and ordering new equipment and supplies as needed.
• Assist Accounting department by managing certain sundry creditors, rentals, internal charges, stocks and Petty Cash.
• Managing Office Equipment and supplies.
• Provide Operations support and documentation support (Fire Duty and Ad Hoc) for Managers.

OCCUPATIONAL HEALTH & SAFETY AND EMPLOYMENT EQUITY

• Assist the Occupation Health & Safety Manager in ensuring compliance to relevant requirements and thereby creating a safe space.
• Implement corrective actions where needs exist.
• Assist with EE committee commitments and ensure that employment equity reports are submitted timeously.

RECEPTION & SWITCHBOARD

• Will oversee the telephone and reception for Pidelta.
• Convey the messages to the respective individuals.
• Sorting out post and handing it out.
• Check stationary weekly.
• Internal Delivery note database.

TRAINING

• Research the needs for training.
• Co-ordinate and implement training.

STOCK

• Calculate stock item prices.
• Capture stock/issues on database.
• Print and Capture stock Journals.

BASIC FINANCIAL ADMINISTRATION

• Capture supplier invoices, credit notes, expense claims, petty-cash transactions, and payment-supporting documentation accurately and on time.
• Assist with customer invoicing, debtor statements, payment follow-up, and allocation of customer receipts.
• Maintain orderly records of cash receipts, payments, advances, and reimbursements.
• Prepare supplier payment packs for review and approval.

PAYROLL AND PERSONELL ADMINISTRATION SUPPORT

• Collect and verify payroll inputs such as attendance records, overtime approvals, leave forms, new-employee documentation, terminations, and salary changes.
• Maintain confidential employee files and ensure payroll documentation is complete and authorised.
• Assist with payroll reconciliations, payslip distribution, employee queries, and filing of payroll-related reports.
• Support the administration of statutory and employee-benefit documentation where applicable.
• Assist with the compiling of Take On’s , Termination and Reinstatement batches.