Administrative Support Specialist

Placements24; Richards Bay; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Placements24 in Richards Bay, KwaZulu-Natal, is seeking an Administrative Support Specialist to provide comprehensive office support, maintain records, coordinate meetings, and handle correspondence in a fast-paced environment.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage diverse administrative tasks. Proficiency in MS Office and excellent English communication are essential for success in this role.

Qualifications

• Proven experience in an administrative support role.
• Strong understanding of office procedures and administrative best practices.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective written and verbal communication skills in English.

Responsibilities

• Provide comprehensive administrative support to management and staff.
• Manage and maintain office records, including filing systems and databases.
• Coordinate meeting schedules, prepare agendas, and take minutes as required.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare reports, presentations, and other documents.
• Assist with travel arrangements and accommodation bookings.
• Manage office supplies inventory and order necessary resources.
• Greet visitors and manage reception duties in a professional manner.
• Ensure the office environment is organized and well-maintained.
• Support other administrative staff with ad-hoc tasks and projects.

Skills

Administrative experience

Office procedures

Time management

Multitasking

English communication

Tools

MS Office

Job description

About the Role

Our client, a reputable organization based in Richards Bay, KwaZulu-Natal, is seeking a diligent and resourceful Administrative Support Specialist to join their team. This role is primarily office-based, offering hands-on support for various administrative functions critical to the company’s operations. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage diverse administrative tasks efficiently. You will play a vital role in ensuring the seamless flow of information and support services within the workplace, contributing to the overall productivity and success of the organization.

Key Responsibilities

• Provide comprehensive administrative support to management and staff.
• Manage and maintain office records, including filing systems and databases.
• Coordinate meeting schedules, prepare agendas, and take minutes as required.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare reports, presentations, and other documents.
• Assist with travel arrangements and accommodation bookings.
• Manage office supplies inventory and order necessary resources.
• Greet visitors and manage reception duties in a professional manner.
• Ensure the office environment is organized and well-maintained.
• Support other administrative staff with ad-hoc tasks and projects.

Requirements

• Proven experience in an administrative support role.
• Strong understanding of office procedures and administrative best practices.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective written and verbal communication skills in English.
• Ability to multitask and prioritize tasks in a dynamic work environment.
• High level of accuracy and attention to detail.
• Discretion and ability to handle confidential information appropriately.
• A team-player attitude with the ability to work independently when required.
• Must be available to work from the office located in Richards Bay, KwaZulu-Natal.

Benefits

Our client offers a competitive salary, a stable work environment, and opportunities for professional growth. Employees benefit from being part of a dedicated team and contribute to a supportive company culture. The role provides exposure to various aspects of business operations and the chance to develop valuable administrative skills within the Richards Bay, KwaZulu-Natal region. This position is ideal for individuals seeking a grounded administrative career in a thriving industrial and port city.