Administrative Operations Specialist

Placements24; Upington; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Medical aid

Retirement fund options

Job summary

Placements24 is seeking a dedicated Administrative Operations Specialist to support their Upington-based operations in the Northern Cape. The role combines hands-on administrative duties with strategic process improvements, under a hybrid work arrangement.

You'll manage daily operations, calendar coordination, filing systems, invoicing, and reports, while collaborating with multiple teams to enhance efficiency and accuracy in a flexible work environment.

Qualifications

• Proven experience in an administrative or operational support role.
• Proficiency in Microsoft Office Suite and G Suite.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Detail-oriented with high accuracy.
• Hybrid work model experience and ability to balance on-site/off-site tasks.
• Resides within commuting distance of Upington, essential for on-site work.

Responsibilities

• Coordinate daily administrative operations and ensure timely task execution.
• Support calendars, meetings, and prepare documentation for leadership.
• Maintain physical and digital filing systems with data integrity.
• Liaise with internal teams and external stakeholders as a point of contact.
• Prepare reports, presentations, and business documents.
• Manage office supplies, equipment, and facilities.
• Process invoices and expense reports accurately.
• Contribute to implementing administrative policies and procedures.
• Facilitate cross-team communication and information sharing.
• Adapt to hybrid on-site and remote work requirements.

Skills

Microsoft Office Suite

G Suite

Time management

Communication skills

Team collaboration

Job description

About the Role

Our client is seeking a dedicated and detail-oriented Administrative Operations Specialist to support their operations based in Upington, Northern Cape.

This role is crucial for ensuring the efficiency and effectiveness of administrative functions, encompassing a wide range of responsibilities from managing daily operations to supporting strategic initiatives. The position offers a hybrid work arrangement, allowing for a blend of on‑site collaboration and remote flexibility.

Key Responsibilities

• Manage and coordinate daily administrative operations, ensuring seamless workflow and timely execution of tasks.
• Support senior management with calendar management, scheduling meetings, and preparing necessary documentation.
• Oversee the organization and maintenance of physical and digital filing systems, ensuring data integrity and accessibility.
• Liaise with internal departments and external stakeholders, acting as a key point of contact for administrative inquiries.
• Assist with the preparation of reports, presentations, and other business documents.
• Manage office supplies, equipment, and facilities, ensuring they are well‑maintained and operational.
• Process invoices, expense reports, and other financial documentation accurately.
• Contribute to the implementation and improvement of administrative policies and procedures.
• Facilitate communication between different teams, ensuring information is shared effectively.
• Adapt to and contribute positively to both on‑site and remote working aspects of the hybrid model.

Requirements

• Proven experience in an administrative or operational support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively within a team environment.
• Experience with office management and administrative procedures.
• Comfortable working within a hybrid model, balancing on‑site and remote responsibilities.
• Problem‑solving skills and a proactive approach to tasks.
• Residing within commuting distance of Upington, Northern Cape is essential for on‑site requirements.

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including medical aid and retirement fund options.

The hybrid work arrangement provides flexibility and supports a healthy work‑life balance.

Employees benefit from a supportive team environment and opportunities for professional development.

This role offers a valuable opportunity to contribute to a key organization in the Upington, Northern Cape region, with the advantage of flexible working arrangements.