Project Administrator (Logistics)

Placements24; East London; Hybrid; ZAR 240,000 - 320,000; Full time

Benefits offered by this job

Flexible remote work arrangement

Access to PM tools and support

Challenging logistics projects

Job summary

WhatJobs Direct is seeking a highly organized Project Administrator to support logistics operations in East London, Eastern Cape. This remote role focuses on document control, stakeholder coordination and milestone tracking within the supply chain domain.

The ideal candidate will be proactive with strong communication and admin skills, capable of working from anywhere while supporting East London operations. Experience in logistics admin and PM software is preferred.

Qualifications

• Experience in project administration, preferably in logistics or supply chain.
• Proficient in project management practices and documentation control.
• Strong written and verbal communication across levels.
• Familiarity with MS Office and PM software (Asana, Monday.com).
• Remote-work capable with disciplined time management.

Responsibilities

• Manage and maintain all project-related documentation (contracts, shipping manifests, status reports).
• Coordinate communication between project managers, carriers, clients and internal teams.
• Track timelines, milestones and deliverables in PM systems.
• Assist with budgets, invoices and financial reports for logistics.
• Schedule and organize project meetings and virtual conferences.
• Ensure compliance with logistics regulations through proper documentation.
• Prepare meeting minutes and action items for stakeholders.
• Liaise with suppliers to ensure timely delivery of services and materials.
• Maintain organized project filing systems, both physical and digital.
• Provide comprehensive administrative support to the PM team.

Skills

Communication

Organization

Detail-oriented

Multitasking

Remote work

Education

PM Certification

Tools

Asana

Monday.com

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly organized and detail-oriented Project Administrator to support their logistics operations in East London, Eastern Cape . This role is critical for ensuring the efficient management of project documentation, coordinating communication between various stakeholders, and tracking project progress within the supply chain and logistics domain. The ideal candidate will be proactive, possess excellent communication skills, and have a strong understanding of administrative processes within a project-based environment. This remote position offers the flexibility to work from anywhere while supporting our operations based in East London . We are looking for an individual who is adept at managing multiple tasks, maintaining accurate records, and ensuring timely delivery of project milestones. Your contribution will be essential for the smooth execution of logistics projects, enhancing efficiency and client satisfaction. We are committed to providing a supportive remote work environment and fostering professional growth. This is an excellent opportunity to gain specialized experience in project administration within the dynamic field of logistics. We value individuals who are reliable, possess strong problem-solving skills, and are dedicated to achieving project success through meticulous administrative support.

Key Responsibilities

• Manage and maintain all project-related documentation, including contracts, shipping manifests, and status reports.
• Coordinate communication between project managers, carriers, clients, and internal teams.
• Track project timelines, milestones, and deliverables, updating project management systems.
• Assist with the preparation of project budgets, invoices, and financial reports related to logistics.
• Schedule and organize project meetings and virtual conferences.
• Ensure compliance with relevant logistics and customs regulations through proper documentation.
• Prepare and distribute meeting minutes and action items to project stakeholders.
• Liaise with suppliers and service providers to ensure timely delivery of services and materials.
• Maintain organized project filing systems, both physical and digital.
• Provide comprehensive administrative support to the project management team.

Requirements

• Previous experience as a Project Administrator, ideally within the logistics or supply chain sector.
• Strong understanding of project administration principles and logistics operations.
• Proficiency in project management software (e.g., Asana, Monday.com) and MS Office Suite.
• Excellent organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills, with the ability to communicate effectively across different levels.
• Ability to manage multiple tasks and prioritize effectively in a remote setting.
• Proactive problem-solving abilities and a commitment to meeting deadlines.
• Experience with document control and information management systems.
• Familiarity with the logistics and business environment in East London, Eastern Cape is a plus.
• Relevant certification in Project Management or Supply Chain is advantageous.

Benefits

• Competitive contractor rates.
• Flexible remote work arrangement.
• Opportunity to work on challenging and impactful logistics projects.
• Gain specialized experience in a vital industry sector.
• Direct contribution to project success and operational efficiency.
• Access to project management tools and support.