Administrative Officer: Labour Relation Management

EdUpStairs; Pretoria; On-site; ZAR 360,000 - 480,000; Full time

Job summary

EdUpStairs in Pretoria seeks an experienced administrative professional to manage labour relations documentation, handle submissions, and provide comprehensive admin support.

The role requires a minimum of three-year tertiary qualification, extensive admin experience in labour relations, and knowledge of government procurement and regulatory frameworks. Multilingual candidates with strong communication and analytical skills are preferred.

Qualifications

• Minimum three-year tertiary qualification (NQF 06) or National Diploma in Public Administration/Management.
• Extensive admin experience in the labour relations environment with a valid Driver's license.
• Knowledge of government procurement processes and systems.
• Familiar with government regulatory framework: MISS Act, Public Finance Management Act, Public Service Regulations.
• Knowledge of National Archives and Records Management Regulations.
• Multilingual with strong communication, report writing and analytical skills.

Responsibilities

• Manage documents: receive, register and allocate reference numbers to correspondence.
• Scrutinise routine submissions/reports and provide notes/recommendations for the manager.
• Follow up on referred correspondence/submissions.
• Dispatch all correspondences and render administrative support services.
• Safekeep documentation in line with legislation and policies.
• Collate inputs and prepare progress, monthly and management reports.
• Collect and analyse information requested by the manager.
• Coordinate travel arrangements and manage leave registers and telephone accounts.
• Assist meetings: prepare documents, record minutes and communicate actions to stakeholders.
• Coordinate meeting logistics and ensure proper records management.

Skills

Communication

Report writing

Computer literacy

Numeracy

Statistical analysis

Interpersonal skills

Analytical

Problem solving

Interpretation

Education

Bachelors/ Diploma in Public Admin/Management or related

Job description

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Administration/ Management or related qualification.
• Extensive experience in administration within the labour relations environment and a valid Drivers’ license.
• Knowledge of government procurement processes and systems.
• Knowledge of Government regulatory framework, Minimum Information Security Standards (MISS) Act, Public Finance Management,
• Public Service Regulations, Public Service Act, National Minimum Information Requirement, Regulations of the National Archives and records Service of
• South Africa Act and related records management processes.
• Skills: Effective communication (verbal and written), Report writing, Computer literacy, Basic numeracy, Statistical analysis, Interpersonal and diplomacy skills, Analytical,
• Problem-solving skills, Interpretation skills.
• Personal Attributes: People orientated, High level of reliability, Hardworking, Resourceful, Self‑motivated, Trustworthy, Multilingual.

Duties

• Provide effective management of documents, Receive, register and allocate reference number to the received correspondence.
• Scrutinise routine submissions/ reports and make notes and/or recommendations for the manager.
• Make follow up on referred correspondence/submission.
• Dispatch all correspondences.
• Renders administrative support services.
• Ensure the safekeeping of all documentation in the office in line with relevant legislation and policies.
• Obtains inputs, collates and compiles reports, e.g. progress reports, monthly reports and management reports.
• Collect, analyse and collate information requested by the manager.
• Ensure that travel arrangements are well coordinated.
• Manage the leave register and telephone accounts for the unit.
• Provides support to manager regarding meetings, scrutinise documents to determine actions/information/other documents required for meetings.
• Collect and compile all necessary documents for the meetings.
• Record minutes/decision and communicates to relevant role-players, follow-up on progress made.
• Coordinates logistical arrangement for meetings when required.
• Ensures effective and efficient management of the records, Maintain the Labour Relations register of received correspondences.
• Maintain copies of all documents produced, prior to dispatching.
• Maintain an effective and wellstructured filling systems.
• Ensure classification of information, office procurement needs and payment of service providers.