HR Officer

EnableSA Recruitment; Gqeberha; On-site; ZAR 350,000 - 520,000; Full time

Job summary

EnableSA Recruitment in South Africa is seeking an HR Administrator to support Employment Equity, data accuracy, and HR reporting across multiple sites.

You will coordinate disciplinary and grievance processes, assist with HR policies, and ensure timely processing of payroll inputs and onboarding. The ideal candidate has a degree in HR, at least two years' experience, and strong MS Office skills, with a valid driver's license.

Qualifications

• Bachelor’s degree in HR management or equivalent is required.
• At least 2 years of related HR work experience.
• Advanced MS Office skills (Word, Excel, PowerPoint) are essential.
• Valid driver’s licence and own vehicle.
• Experience with Sage 300 is advantageous; knowledge of bargaining council regs desirable.

Responsibilities

• Support implementation and monitoring of Employment Equity plans and targets
• Maintain Employment Equity data, committee records, and audit files across sites
• Coordinate Employment Equity meetings and track actions
• Assist HR Manager with workforce analysis and documentation (EEA2, EEA4, EEA12, EEA13)
• Maintain approved Employment Equity targets and BEE123 information
• Coordinate disciplinary and grievance processes; manage notices and records
• Provide guidance on HR policies to line management
• Maintain employee relations case records and monitoring actions
• Coordinate HR communications and engagement surveys
• Assist with updating HR policies, handbooks and induction materials
• Identify outdated documentation or process gaps and propose updates
• Assist in maintaining organisational structures, positions and payroll inputs

Skills

MS Office (Word, Excel advanced, PPT)

2 years experience

Driver’s license & own vehicle

NBCRFLI & MIBCO knowledge

Sage 300 experience beneficial

Education

Bachelor’s Degree in HR Management or similar

Tools

SAGE 300

Job description

• Bachelor’s Degree (3 years) / NQF level 7 in HR Management or similar
• Minimum of 2 years related work experience
• Proficient in MS Office – MS Word, MS Excel (advanced) & MS PowerPoint
• Driver’s licence and own vehicle
• SAGE 300 experience will be advantageous
• Sound working knowledge of bargaining council requirements, including NBCRFLI and MIBCO where relevant

Responsibilities:

• Support implementation and monitoring of approved Employment Equity plans and targets
• Maintain accurate Employment Equity data, committee records, training evidence and audit files across sites
• Coordinate Employment Equity meetings and track agreed actions
• Assist the HR Manager with workforce analysis, projections and preparation of EEA2, EEA4, EEA12 and EEA13 documentation
• Maintain approved Employment Equity targets and supporting information on BEE123
• Coordinate disciplinary and grievance processes, including notices, documentation, scheduling and record keeping
• Provide first-line procedural guidance to line management in accordance with approved policies and procedures
• Maintain accurate employee relations case records and monitor outstanding actions
• Comply with the HR communication matrix and coordinate approved employee communications
• Coordinate employee engagement survey administration, participation tracking and follow-up activities
• Assist in maintaining and publishing approved HR policies, procedures, handbooks and induction materials
• Identify outdated documentation or process gaps and propose updates for review
• Assist in maintaining approved organisational structures, positions and employee links on relevant systems and records
• Support the processing of approved position creations, removals, employee transfers and organisational changes
• Reconcile structures against approved establishment numbers and report discrepancies
• Coordinate recruitment from approved requisition through to appointment
• Maintain approved position profiles and submit grading requests for evaluation
• Advertise vacancies, liaise with recruitment agencies, schedule assessments and interviews, and coordinate candidate communication
• Coordinate pre-employment checks and maintain supporting records
• Issue approved employment contracts and coordinate onboarding, induction and required system/hardware requests
• Support the processing of approved promotions, salary adjustments, transfers, contract extensions and terminations
• Prepare employment-change letters and contracts based on approved instructions
• Compile and verify payroll inputs and submit within prescribed deadlines
• Allocate employee numbers and ensure approved SAP/job coding is correctly applied
• Coordinate medical aid, GAP cover, leave approver and other benefit changes
• Prepare annual increase and bonus schedules for review and approval
• Maintain employee movements accurately on Prisma, Sage and other applicable HR systems
• Coordinate withdrawal, funeral, disability and death-claim documentation for review and submission
• Issue employee statements where applicable and follow up outstanding fund administration
• Support Section 14 transfer administration under direction of the HR Manager
• Maintain HR privacy and compliance records and monitor required appointments and documentation
• Compile supporting information for quarterly POPIA assessments and annual PAIA requirements