Administrative Coordinator

Helderberg Personnel Cc; Stellenbosch; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Helderberg Personnel Cc is seeking an Administrative Coordinator with 2-3 years of experience in administrative or financial roles. A relevant degree is advantageous.

Responsibilities include contracts, invoicing, and handling external invoices, with emphasis on accuracy in costing, documentation, and timely processing across multiple contract cycles.

Qualifications

• At least 2–3 years of experience in an administrative or financial role.
• A relevant degree will count in your favor.

Responsibilities

• Perform cost calculations on transactions.
• Check that sales contracts are signed.
• Draw up internal sales contracts.
• Invoicing: issue invoices and store documents.
• Email or post invoices to clients.
• Process transfers and draw up credit notes.
• Create and send pro forma invoices.
• Prepare creditor invoices for payment.
• Load storage invoices on the correct contract.
• Load transport invoices on primary cost for loads.
• Provisions and monthly commissions checked on time.
• Close contracts end February and September; six-month reconciliations.
• Handle inquiries/complaints promptly; collect debtor/creditor paperwork.
• Complete inventory reports and annual confirmations.

Skills

Administrative experience

Financial understanding

Education

Relevant degree

Job description

My client, an established agricultural company is seeking to employ an Administrative Coordinator with at least 2 - 3 years relevant experience in an administrative or financial role.

A relevant degree will count in your favor.

EXPERIENCE AND QUALIFICATIONS:

• Relevant degree will count in the candidate's favor.
• At least 2 - 3 years of experience in an administrative or financial role.

RESPONSIBILITIES:

1. Contracts

• Perform cost calculations on transactions.
• Check that sales contracts are signed.
• Draw up internal sales contracts.

2. Invoicing

• Invoicing and store necessary documents.
• Email / post invoice to client.
• Make transfers to other marketers.
• Draw up credit notes.
• Create and send pro forma invoices.

3. Loading of external invoices

• Prepare creditors invoices for payment (POC).
• Load storage invoices on correct contract.
• Load transport invoices on primary cost for loads unloaded in stores.
• Provisions.
• Commissions checked monthly on time.
• Closing of contracts end February and September
• Six (6) Months reconciliations.
• Handle minor inquiries/complaints as soon as possible.
• New debtors and creditors collection of necessary paperwork.
• Complete inventory report.
• Check inventory in stores with GP inventory.
• Complete request for inventory adjustments where necessary.
• Annual inventory confirmation.