Administrative Assistant & Secretariat Support

EdUpStairs; Pretoria; On-site; ZAR 214,000 - 261,000; Full time

Job summary

Department of Traditional Affairs in Pretoria is seeking a competent Administrative/Secretarial professional. You will develop filing systems, record and route documents, and provide essential secretarial support for meetings, workshops, and public hearings.

You will also manage diaries, prepare minutes and reports, coordinate travel arrangements, and handle general administrative duties to ensure smooth office operations.

Qualifications

• A Grade 12 certificate plus an Office Management/Secretarial Studies certificate and at least 1 year in office management/administration.
• Post-matric qualification is beneficial.
• Strong client focus, communication, planning and integrity are essential.

Responsibilities

• Develop and manage an efficient filing system and flow of documents for the Commission.
• Receive and distribute documents to Commission members on Khoi-San matters.
• Record documents in registers and manage paperwork.
• Establish document tracking systems and provide secretarial support for meetings and workshops.
• Prepare agendas, attendance registers, minutes and reports.
• Draft memoranda and other correspondence; manage Commission diaries.
• Arrange travel logistics, meetings, workshops, public hearings and conferences.
• Manage telephone and communication systems; order stationery and equipment; manage inventory.
• Make copies, fax and email documents as required.

Education

Grade 12 certificate

Office Management/Secretarial Studies certificate

Post-matric qualification (advantage)

Job description

Department of Traditional Affairs in Pretoria is seeking a competent Administrative/Secretarial professional. You will develop filing systems, record and route documents, and provide essential secretarial support for meetings, workshops, and public hearings.

You will also manage diaries, prepare minutes and reports, coordinate travel arrangements, and handle general administrative duties to ensure smooth office operations.