Administrative Assistant (X2 Posts)

EdUpStairs; Pretoria; On-site; ZAR 214,000 - 261,000; Full time

Job summary

Department of Traditional Affairs in Pretoria is seeking a competent Administrative/Secretarial professional. You will develop filing systems, record and route documents, and provide essential secretarial support for meetings, workshops, and public hearings.

You will also manage diaries, prepare minutes and reports, coordinate travel arrangements, and handle general administrative duties to ensure smooth office operations.

Qualifications

• A Grade 12 certificate plus an Office Management/Secretarial Studies certificate and at least 1 year in office management/administration.
• Post-matric qualification is beneficial.
• Strong client focus, communication, planning and integrity are essential.

Responsibilities

• Develop and manage an efficient filing system and flow of documents for the Commission.
• Receive and distribute documents to Commission members on Khoi-San matters.
• Record documents in registers and manage paperwork.
• Establish document tracking systems and provide secretarial support for meetings and workshops.
• Prepare agendas, attendance registers, minutes and reports.
• Draft memoranda and other correspondence; manage Commission diaries.
• Arrange travel logistics, meetings, workshops, public hearings and conferences.
• Manage telephone and communication systems; order stationery and equipment; manage inventory.
• Make copies, fax and email documents as required.

Education

Grade 12 certificate

Office Management/Secretarial Studies certificate

Post-matric qualification (advantage)

Job description

Salary: R237 453 per annum. plus 37% in lieu of benefits

Requirements

A Grade 12 Certificate or equivalent qualification plus a certificate in Office Management/Secretarial Studies with at least one (1) year experience in office
management and administration.
A post-Matric qualification will serve as an added advantage.
Core competencies: Client orientation and customer focus.
Communication (written & verbal).
Honesty and integrity.
Planning and organising.
Telephone etiquette.
Computer literacy.
Technical Competencies: Office management and administration, secretarial functions and general administration.

Duties

The successful candidate will perform the following duties: Develop and manage an efficient filing system and flow of documents for the Commission:
Receive and distribute documents to members of the Commission on Khoi-San matters.
Record documents in the appropriate registers.
File and manage the paperwork of the Commission.
Establish effective document tracking systems.
Provide secretarial support services to the Commission: Co-ordinate and prepare documentation for the Commission’s meetings/ workshops/public
hearing and outreaches.
Compile agenda, attendance registers, minutes and reports.
Draft memoranda and any other correspondence as directed by the Secretariat or Commission.
Manage the diaries of the Commission, Promote effective diary co-ordination.
Provide administrative support services: Arrange logistics and related activities for travel, meetings, workshops, public hearing
and conferences.
Manage the telephone and communication systems in the office.
Purchase and order stationery and equipment.
Manage inventory and equipment within the office.
Make copies, fax and email documents as required.

Applications

Applications may be posted to: Directorate: Human Resource Management,
Department of Traditional Affairs, Private Bag X22, Arcadia, 0083 or Hand
deliver to: 509 Pretorius Street, Arcadia, 2nd Floor Pencardia, 1 Building,
Pretoria or email [e-mail]