Records Management Assistant

Placements24; LegKraal Gate; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Fully remote position

Flexible working hours

Professional development in records mg

Home office stipend

Job summary

Placements24 is seeking a meticulous Records Management Assistant to support a fully remote team. You will organize, classify, and preserve both physical and digital records while upholding retention policies and security standards.

The role requires strong organizational skills, experience with document management systems, and the ability to work independently in a virtual setting, ensuring accurate information retrieval and confidentiality.

Qualifications

• Proven experience in records management, archival, or a similar administrative role.
• Proficiency with document management systems and digital archiving tools.
• Excellent organizational skills and meticulous attention to detail.
• Strong understanding of data privacy and confidentiality principles.
• Ability to manage workload effectively in a remote environment, ensuring deadlines are met.

Responsibilities

• Organize, classify, and maintain physical and digital records.
• Implement and adhere to document retention and destruction policies.
• Assist in the retrieval of records and information upon request.
• Ensure the accuracy and completeness of all managed records.
• Scan, index, and archive documents according to established procedures.
• Monitor and manage access to sensitive information.

Skills

Organizational excellence

Confidentiality

Remote work

Tools

Document management systems

Digital archiving tools

Job description

About the Role

Our client is seeking a meticulous Records Management Assistant to join their team, working remotely. This position is essential for maintaining the integrity and accessibility of the organization's records and documents. You will be responsible for organizing, classifying, and archiving various types of information, ensuring compliance with retention policies. The ideal candidate will possess exceptional organizational skills, a strong understanding of document management systems, and the ability to work independently and maintain confidentiality in a virtual setting, contributing to efficient information retrieval and organizational security.

Key Responsibilities

• Organize, classify, and maintain physical and digital records.
• Implement and adhere to document retention and destruction policies.
• Assist in the retrieval of records and information upon request.
• Ensure the accuracy and completeness of all managed records.
• Scan, index, and archive documents according to established procedures.
• Monitor and manage access to sensitive information.

Requirements

• Proven experience in records management , archival, or a similar administrative role.
• Proficiency with document management systems and digital archiving tools.
• Excellent organizational skills and meticulous attention to detail.
• Strong understanding of data privacy and confidentiality principles.
• Ability to manage workload effectively in a remote environment, ensuring deadlines are met.

Benefits

• Competitive salary commensurate with experience.
• Fully remote position with flexible working hours.
• Opportunities for professional development in records management.
• A supportive and structured remote work culture.
• Contribution towards home office setup and connectivity.