Administrative Assistant (Logistics Focus)

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model

Career development opportunities

Supportive and dynamic team

Competitive salary

Job summary

Placements24 in Mossel Bay, Western Cape is seeking an Administrative Assistant to support logistics and operations with strong organization and communication.

This hybrid role balances in-office collaboration in Mossel Bay with remote flexibility, offering an opportunity to develop in a key maritime and logistics company.

Qualifications

• Previous experience as an Administrative Assistant or in a similar role.
• Strong organizational skills and meticulous attention to detail, especially concerning logistics.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced Mossel Bay environment.
• Experience with logistics or supply chain documentation is a significant advantage.
• A proactive and self-starter attitude with the ability to work both independently and collaboratively.
• Ability to adapt to a hybrid work schedule and manage time effectively.

Responsibilities

• Provide comprehensive administrative support to the logistics and operations departments.
• Manage and update shipping manifests, inventory records, and delivery schedules.
• Coordinate with suppliers, clients, and transport providers to ensure smooth operations.
• Prepare and process shipping documentation, invoices, and purchase orders.
• Maintain accurate and organized filing systems for all logistics-related paperwork.
• Schedule and coordinate meetings, including booking rooms and preparing materials.
• Handle incoming calls and emails, directing inquiries to the appropriate personnel.
• Assist with data entry and ensure the integrity of operational data.
• Track shipments and provide updates on delivery status to relevant stakeholders.
• Support the team with ad-hoc administrative tasks as required.

Skills

Organizational skills

Communication

Proactive

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client, a significant player in the maritime and logistics sector based in Mossel Bay, Western Cape, is seeking a detail-oriented Administrative Assistant. This role is integral to supporting the efficient flow of operations within their busy office. The ideal candidate will have a knack for organization, excellent communication skills, and a proactive approach to problem-solving. While the role is primarily office-based in Mossel Bay, Western Cape, it offers a hybrid work model, allowing for a blend of in-office collaboration and remote flexibility. This position is an excellent opportunity for someone looking to develop their career in a key industry within the scenic Mossel Bay, Western Cape region, contributing directly to the company's logistical success.

Key Responsibilities

• Provide comprehensive administrative support to the logistics and operations departments.
• Manage and update shipping manifests, inventory records, and delivery schedules.
• Coordinate with suppliers, clients, and transport providers to ensure smooth operations.
• Prepare and process shipping documentation, invoices, and purchase orders.
• Maintain accurate and organized filing systems for all logistics-related paperwork.
• Schedule and coordinate meetings, including booking rooms and preparing materials.
• Handle incoming calls and emails, directing inquiries to the appropriate personnel.
• Assist with data entry and ensure the integrity of operational data.
• Track shipments and provide updates on delivery status to relevant stakeholders.
• Support the team with ad-hoc administrative tasks as required.

Requirements

• Previous experience as an Administrative Assistant or in a similar role is preferred.
• Strong organizational skills and meticulous attention to detail, especially concerning logistics.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment typical of Mossel Bay, Western Cape.
• Experience with logistics or supply chain documentation is a significant advantage.
• A proactive and self-starter attitude with the ability to work both independently and collaboratively.
• Ability to adapt to a hybrid work schedule and manage time effectively.
• A genuine interest in the logistics and transport industry.
• Residing within or near Mossel Bay, Western Cape is beneficial for in-office days.

Benefits

• Competitive salary tailored to your experience and contributions.
• Hybrid work model offering flexibility and work-life balance.
• Opportunity to gain valuable experience in the vital logistics sector in Mossel Bay, Western Cape.
• Work within a supportive and dynamic team environment.
• Potential for career advancement within a growing company.
• Be part of a company that values efficiency and operational excellence in the beautiful Mossel Bay, Western Cape region.