Administrative Assistant - Logistics and Supply Chain

Placements24; Gqeberha; On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Training opportunities

Job summary

WhatJobs Direct in Port Elizabeth is seeking an organised Administrative Assistant to support the logistics and supply chain team. You will handle documentation, scheduling, data entry, and communications to ensure smooth operations in a busy logistics hub.

The role requires strong attention to detail, excellent communication, and the ability to manage multiple tasks efficiently. It is a full-time position based at our Port Elizabeth facility with opportunities for training and progression

Qualifications

• Proven experience as an Administrative Assistant in logistics or related field.
• Excellent organizational and time management skills with multi-tasking ability.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Good written and verbal communication skills.
• Proficiency in Microsoft Word, Excel and Outlook.
• Familiarity with logistics software and supply chain terminology is a plus.
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving and process improvement.
• Understanding of Port Elizabeth's logistics infrastructure is beneficial.

Responsibilities

• Provide comprehensive administrative support to the logistics and supply chain team.
• Manage and organize shipping documents, invoices, and other logistics paperwork.
• Coordinate schedules for shipments, deliveries, and transport.
• Maintain accurate records of inventory, shipments, and delivery status in the database.
• Communicate with carriers, suppliers, and internal departments to resolve issues.
• Assist in tracking shipments and providing updates to stakeholders.
• Prepare reports on shipping volumes, delivery times, and efficiency.
• Schedule meetings and appointments for the logistics management team.
• Ensure compliance with regulations and company policies.
• Handle general office duties including phones, mail, and filing.

Skills

Organizational skills

Data entry

MS Office

Communication skills

Logistics knowledge

Teamwork

Tools

Logistics software

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly organized and proactive Administrative Assistant to support our dynamic Logistics and Supply Chain department in Port Elizabeth, Eastern Cape. This role is crucial for maintaining the smooth flow of operations within our busy logistics hub. The successful candidate will be responsible for a variety of administrative tasks, including documentation, scheduling, communication, and data entry, all vital to the efficiency of our supply chain. We are looking for an individual with excellent attention to detail, strong communication skills, and a solid understanding of logistical processes. This is an excellent opportunity to gain hands-on experience in a fast-paced, industry-critical sector within the Port Elizabeth area.

Key Responsibilities

• Provide comprehensive administrative support to the logistics and supply chain team.
• Manage and organize shipping documents, invoices, and other crucial logistics paperwork.
• Coordinate schedules for shipments, deliveries, and transport, ensuring timely execution.
• Maintain accurate records of inventory, shipments, and delivery status in the database.
• Communicate with carriers, suppliers, and internal departments to resolve logistical issues.
• Assist in tracking shipments and providing updates to relevant stakeholders.
• Prepare reports on shipping volumes, delivery times, and operational efficiency.
• Schedule meetings and appointments for the logistics management team.
• Ensure compliance with all relevant regulations and company policies.
• Handle general office duties, including answering phones, managing mail, and maintaining filing systems.

Requirements

• Proven experience as an Administrative Assistant, preferably in a logistics, supply chain, or related field.
• Excellent organizational and time management skills, with the ability to handle multiple tasks efficiently.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with logistics software and supply chain terminology is a plus.
• Ability to work effectively both independently and as part of a team.
• Proactive approach to problem-solving and process improvement.
• Understanding of Port Elizabeth's logistical infrastructure is beneficial.

Benefits

This full-time, permanent position offers a competitive salary and a benefits package that includes medical aid and a retirement fund. Our client is committed to employee growth and provides opportunities for training and advancement within the logistics sector. You will work in a supportive environment located in Port Elizabeth, contributing to the success of critical supply chain operations. We believe in fostering a productive and collaborative workplace, ensuring all team members feel valued and have the resources they need to succeed. This role is based in our Port Elizabeth facility, offering direct engagement with the operational heart of our business.